It is the policy of St. Edward's University to consider regular employees for promotion or transfer within the university. Employees in their first twelve months in their current position may not apply or be recruited for another position within the university without the current supervisor's consent. Employees interested in an available position may contact the supervisor of the position or the Office of Human Resources.

When appropriate, job openings are posted on a bulletin board next to the Office of Human Resources. Positions are posted in an effort to ensure an adequate applicant pool for valid selection and to give internal applicants the opportunity to self-identify. Non-exempt positions are posted for a minimum of three working days, exempt positions for a minimum of five working days, and faculty and Administrative Officer positions for a minimum of fifteen working days.

In the event an internal candidate is selected for promotion, the following salary guidelines apply:

1. The candidate will receive a minimum increase of $100 per month (pro rated for part-time positions or to the base of the new job salary band, whichever is greater; otherwise, the maximum salary increase granted for a promotion is to the top of the recruiting range of the new job's salary band plus 3%.
2. All of the salary increase can be given when the employee transfers to the new position or a portion may be given then and the remainder given no earlier than the end of the 90-day orientation period.
3. This policy applies to exempt and non-exempt staff promotions. There are no salary adjustments for lateral moves. Downward moves will result in a pay decrease.
4. Employees whose positions are reclassified to a higher salary band will receive at least an increase to the bottom of the recruiting range for the new salary band. Employees whose positions are reallocated to a lower salary band will not receive a change in pay; however, employees who are earning more than the top of the appropriate salary band are not eligible for pay increases that would keep or take their salary above the band.

Employees selected for promotion/transfer will be expected to give a minimum of two weeks notice to their current supervisor. If additional notice is required to provide for a smooth transition and minimal disruption of service, then, with the concurrence of the appropriate Administrative Officer(s), other arrangements will be considered.

Employees who change from one position to another within St. Edward's University are in a 90-day orientation status for the purpose of performance only. At the university's discretion this period may be extended for up to an additional 90 days. Just as a new employee, a transferring employee may be terminated during this trial period if s/he is not adequately meeting performance standards.