| Eligibility
Regular employees who are appointed to work twenty hours
or more per week for at least six months are eligible to
accrue paid annual leave; however, annual leave may not
be utilized until the employee has completed six months
of continuous service although it will accrue during that
period.
Accrual
Regular full-time employees with one year or less of eligible
service accrue annual leave at a rate of 6.67 hours per
month. On the first of the month following completion of
twelve months of continuous service, regular full-time employees
will accrue at a rate of 10 hours per month. Regular part-time
employees accrue a proportionate amount of annual leave
based upon the percentage of employment. Credit for one
month's accrual will be posted to each regular employee's
leave record on the first day of employment and the first
day of each month thereafter.
No employee may accrue annual leave while s/he is in an
ineligible status (e.g., leave without pay less than 20-hour
per week appointments, or during months of a less than 12-month
appointment when work is not scheduled, etc.).
Regular employees with previous St. Edward's University
eligible employment will be credited with such prior service
when computing the annual leave accrual rate, provided that
the employee notifies the Office of Human Resources of such
prior service.
Non-regular employees (i.e., those who are appointed to
work less than 20 hours per week and/or for less than six
months) are not eligible to accrue annual leave. However,
should an otherwise eligible temporary employee's appointment
be extended to more than six months without a break in service,
the employee will be credited retroactively with accrued
annual leave effective the first day of the otherwise benefits-eligible
temporary appointment.
Records
It is the responsibility of each Cost Center Manager to
see that timesheets are completed accurately and submitted
to the Office of Human Resources in a timely fashion. It
is the responsibility of the Office of Human Resources to
record leave accrual and usage on a central record for each
eligible employee.
Utilization
Annual leave cannot be used until it has been accrued by
the employee and when used, it will be charged against the
employee's accrued leave in increments of 15 minutes. Except
in emergencies, employees' requests for annual leave must
be approved by their supervisor prior to usage. Employees
are urged to utilize annual leave during the fiscal year
in which it is accrued. Annual leave not used by the end
of the fiscal year following the year in which it was earned
will be forfeited without compensation.
Employees appointed for less than 12 months per year must
take their annual leave during their months of work. Annual
leave cannot be taken during the employees' break month(s).
Annual leave used for Family Medical Leave purposes (personal
or family illness, childbirth, etc.) will count toward the
12-week maximum absence per year described in the Family
Medical Leave policy.
Service Separation
Generally, employees giving at least ten working days notice
who have at least six months of regular service will be
paid for any accrued, unused annual leave following termination
of employment. Under most circumstances employment ends
on the last day worked (the termination date) and accrued,
unused annual leave is paid in a lump sum. If appropriate
notice is given, it is the university's option to give pay
in lieu of notice. Annual leave pay is determined by multiplying
the number of accrued, unused annual leave hours remaining
after the last day worked (or on university-approved leave)
up to a full-time maximum of 120 hours, pro-rated based
on percent time of the most recent appointment, times the
employee's hourly rate. If an employee is discharged, all
annual leave benefits are forfeited.
Death
In the event of the death of an employee who has an accrued
annual leave balance, his/her estate will be paid for the
total leave balance calculated at the employee's rate of
compensation at the time of his/her death.
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