| Eligibility
Regular employees who are appointed to work twenty hours
or more per week for at least six months are eligible to
accrue paid sick leave from the first day of employment.
Accrual
Sick leave accrues at the rate of 8 hours per month of full-time
service. Regular part-time employees accrue a proportionate
amount of sick leave based upon the percentage of employment.
Credit for one month's accrual will be posted to each regular
employee's leave record on the first day of employment and
the first day of each month thereafter. A maximum of 640
hours (80 working days) may be accumulated.
No employee may accrue sick leave while s/he is in an ineligible
status (e.g., any leave without pay, less than 20-hour per
week appointments, during months of a less than 12- month
appointment when work is not scheduled, etc.).
Non-regular employees (i.e., those who are appointed to
work less than 20 hours per week and/or for less than six
months) are not eligible to accrue sick leave. However,
should an otherwise eligible temporary employee's appointment
be extended to more than six months without a break in service,
the employee will be credited retroactively with accrued
sick leave effective the first day of the otherwise benefits-eligible
temporary appointment.
Records
It is the responsibility of each Cost Center Manager to
see that timesheets are completed accurately and submitted
to the Office of Human Resources in a timely fashion. It
is the responsibility of the Office of Human Resources to
record leave accrual/usage centrally for each eligible employee.
Utilization
Sick leave cannot be used until it has been accrued by the
employee and, when used, it will be charged against the
employee's accrued leave in increments of 15 minutes. Sick
leave may be used for:
1. The personal illness or disability of the employee or
the employee's immediate family members regularly residing
in his/her household when the employee's presence is required;
2. Quarantine resulting from exposure to a contagious disease;
3. Medical, dental, optical, or other health appointments
made and kept by employees during normal working hours.
Employees appointed for less than 12 months per year may
use sick leave during their months of work only.
To be eligible for sick leave with pay for a continuous period of more than 24 hours for a full-time employee
(pro-rated for a part-time employee), the employee must
submit to his/her supervisor a health-care provider's statement
indicating the nature of the illness and a release to return
to work or some other written statement of facts which is
acceptable to the Director of Human Resources or appropriate
Vice President. This release is to be provided to the supervisor
on the employee's first day back. Failure to provide this
release promptly may result in the employee being sent home
(on annual leave if available or leave without pay). This
release must accompany the timesheet which reflects the
sick leave usage or the time missed will be reported as
annual leave, if available, or leave without pay. After
appropriate counseling, an employee suspected of abusing
sick leave privileges or who has numerous medical-related
absences may be required to provide a health-care provider's
statement for any absence because of illness.
Should an employee have no accrued sick leave, absence
because of illness, injury, or health appointments must
be charged to eligible accrued annual leave, if any; otherwise,
the time will be charged to leave without pay.
Sick leave used for Family Medical Leave (FMLA) purposes
will count toward the 12-week maximum absence per year described
in the Family Medical Leave policy.
Attendance Bonus
Full-time regular employees who do not use sick leave, unpaid leave (UL) or
have absences related to illness for a continuous period
of six months will have earned an extra 8 hours of annual
leave to be posted to their annual leave balance the first
day of the month following the month in which six months
of such service is completed. FMLA-qualified absences are
not counted as absences under this policy. Part-time regular
employees satisfying this criterion will earn a proportionate
amount of bonus time based upon the percentage of employment.
The addition of bonus time to the annual leave balance does
not reduce the sick leave balance.
Service Separation
Upon termination of employment for any reason all accrued,
unused sick leave is forfeited.
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