Equipment Loan Policy

The primary purpose of technology equipment checkout in Media Services is to enhance coursework, presentations and other instructional areas of the academic experience.  Our goal is to have 100% availability and to provide users with fully functional ready to use equipment.  This includes charging batteries when possible.

Persons borrowing digital technology from Media Services will be charged a rental fee if the equipment is not returned by the specified due date and time. After the borrowing privileges have expired, a rental fee will be charged until the equipment is returned. Rental fees may be doubled over holidays and between semesters.  Rental fees apply to students, faculty and staff. Fees owed by staff members will be reported to their supervisors.  Fees owed by faculty will be reported to the dean of their respective school.

When equipment is not available

Equipment check out is not allowed over holiday weekends, between semesters and other periods when classes are not in session. During periods of, extreme rain, humidity or inclement weather, there is no equipment checkout. Students cannot check out the same types of equipment over consecutive periods without the supervisor's approval.  Renewals are based on availability.  The supervisor typically measures availability and demand in these instances.

We do not re-check out equipment over the telephone.  Equipment returned with missing parts will continue to accrue rental fees until the missing items have been returned.

Equipment return guidelines:

Equipment checked out Monday through Thursday before 5:00 p.m. is due the two business days later at 2:00 p.m. When the equipment is checked out after 5:00 p.m. it is due by 7:00 p.m. two business days later, except for Thursday nights. All Thursday checkouts are due by 1:00 p.m. on Saturday. Daily rental fees will accrue beginning at 2:00 p.m. and 7:00 p.m. respectively. Equipment checked out on Friday is due on Monday before 2:00 p.m. All equipment checked out on Saturday is due by 2:00 p.m. on Monday.

When fees of more than $100 have accrued the amount is automatically added to the student's account. The same rental fees apply when equipment is returned with missing accessories or parts. Borrowers have the responsibility of opening the cases to demonstrate that all contents are returned.  Equipment checkout is a privilege that can be taken away from students, faculty or staff returning equipment; more than one week late, damaged or the refusal to pay rental fees.

Equipment Circulation hours:

Monday through Thursday 9:00 am - 4:00 pm and 5:00 pm - 9:30 pm.
Friday 8:30 am – 4:00 pm
Saturday 9:30 am – 1:00 pm