Email

Mobile Devices

To use a mobile device to check and send mail from your St. Edward's University account you will need to setup your incoming and outgoing mail servers.

• Under incoming mail server or POP mail server enter mail.stedwards.edu
• Under outgoing mail server or SMTP mail server enter smtp.stedwards.edu
• Then under the outgoing mail server option change or select that it requires SSL connection

How to set up stedwards.edu e-mail service for your iPhone:

1. Select Settings.
    
    
2. Select Mail, Contacts, Calendars.
    
    
3. Select Add Account.
    
    
4. Select Other.
    
    
5. Select Add Mail Account.
    
    
6. Enter your account information.
    
    
7. Be sure that IMAP is selected on top.  For address, enter your St. Edward’s e-mail address; your description can be anything you like to describe your St. Edward's e-mail.
   

To Setup Your E-mail Options:

1. Go to Tools then Options and under the Preferences tab click on E-mail Options.
2. Go the the Message handling section and check which opitons you want active. For example: check the Save copies of messages in the Sent Items folder, and Automatically save unsent messages. 
3. 
4. You can choose to click on the Advanced E-mail Options button to check more e-mail settings when saving messages, or when new items arrive in your Inbox, or when sending a message.
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6. You also have the option to click on Desktop Alert Settings to change how your desktop alerts display.

To attach a document to your message:

1. Open a New Message or Reply to an existing message.
2. Click on Attach File from the Message window.
3. A file dialog is displayed. Once the desired document is located, select it and click on Open to attach the document to the message.
   • You can add as many attachments as you want within the file size limit of 20 MB.
   • You can also drag one or more files from the desktop onto the message window to attach them.
   • There is also the option to attach Outlook items, such as e-mail messages within the message you are about to send or reply to. 

Attachment file size at St. Edward's

There is a file size limit of 20 MB for attachments.

Using folders, you can organize your e-mail messages for ease of use while working in Outlook 2007. To manage folders within Outlook you may add, rename, move, or remove folders.

To Add a Folder:

1. On the File menu, point to Folder, and then click New.
2. Type the name of the folder you want to create in the Name box.
3. For Select where to place the folder, click the folder where you want to create your new folder.

To Rename a Folder:

1. In the Navigation Pane, right-click the folder you want to rename.
2. Click Rename "folder name."
3. Type the new folder name, and then press Enter.

To Move a Folder:

In the Navigation Pane, click the folder you want to move and drag the folder to the new location or within another folder.

In Outlook 2007 you may set up Rules and Alerts (Filters). Rules help you manage your e-mail messages by performing actions on messages that match a specific set of conditions. After you create a rule, Microsoft Outlook applies the rule when a message arrives in your Inbox or when you send a message. Rules can be used for organization and notification.

For example, you can automatically: 

• Send all messages you receive from a specific person to a folder other than your Inbox
• Flag each meeting request or meeting update you receive from your manager.

To create a rule:

You can choose your own conditions, actions, and exceptions, do the following:

The Junk E-mail Filter in Microsoft Office Outlook 2007 is designed to keep junk e-mail messages, also known as spam, from cluttering your Inbox. Warning: it is recommended that you periodically review the messages in your Junk E-mail folder to ensure that you are not missing any legitimate messages. By default, the Junk E-mail Filter is turned on, and the protection level is set to Low, the setting designed to catch the most obvious spam and is moved to the Junk E-mail folder. You can change any of these Junk E-mail Filter options for the kind of protection that you want.

To Set your Junk E-mail Filter Protection Level:

1. On the Tools menu, click Options to open the Options dialog box.
2. On the Preferences tab of the Options dialog box, under E-mail, click Junk E-mail to open the Junk E-mail Options dialog box.

3. Select the level of protection that you want:

If you frequently email the same group of recipients, a distribution list can save you time. Instead of having to add each individual contact one by one, you can simply add the distribution list to your email and you have included all of those contacts in one step.

The Outlook Address Book is a collection of address books or address lists, created from your Outlook contact folders. You can use the Address Book to look up and select names, e-mail addresses, and distribution lists when you address e-mail messages.

To view the Address Book:

• Click on Tools and select Address Book.

• The Address Book contacts will display.
• You have the option to search through your contacts by typing in the name you are looking for or using the Advanced Find.

To Add an Entry into the Address Book:

• Click on File in the Address Book dialog box and click on New Entry...
• The New Entry window will appear and you may create a new contact entry

• Fill out the fields within the entry and Save and Close the entry

Frequently Asked Questions About Alumni E-Mail Forwarding

What is Alumni E-mail Forwarding?

Alumni e-mail forwarding allows you to forward your St. Edward's e-mail to any other account you choose and gives you a “portable” address that you can use with family, friends and colleagues. This new forwarding service allows you to keep your familiar St. Edward’s University e-mail address. In turn, our forwarding service allows you to distribute your St. Edward’s e-mail address and avoids the need for friends and family to keep up with multiple addresses as you move, change employers or e-mail accounts.

I already have another e-mail address. Why should I use the St. Edward’s University e-mail address and forwarding service?

We’re proud to offer you this service so you, in turn, can show off your Hilltopper pride. No more sending mass e-mails to inform friends and family of your latest new e-mail address. If you change jobs, Internet service providers, or e-mail addresses, you can reroute your e-mail to your UNIVERSITY e-mail address by completing a form on our site.