Email

To Setup Your E-mail Options:

1. Go to Tools then Options and under the Preferences tab click on E-mail Options.
2. Go the the Message handling section and check which opitons you want active. For example: check the Save copies of messages in the Sent Items folder, and Automatically save unsent messages. 
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4. You can choose to click on the Advanced E-mail Options button to check more e-mail settings when saving messages, or when new items arrive in your Inbox, or when sending a message.
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6. You also have the option to click on Desktop Alert Settings to change how your desktop alerts display.

To attach a document to your message:

1. Open a New Message or Reply to an existing message.
2. Click on Attach File from the Message window.
3. A file dialog is displayed. Once the desired document is located, select it and click on Open to attach the document to the message.
   • You can add as many attachments as you want within the file size limit of 20 MB.
   • You can also drag one or more files from the desktop onto the message window to attach them.
   • There is also the option to attach Outlook items, such as e-mail messages within the message you are about to send or reply to. 

Attachment file size at St. Edward's

There is a file size limit of 20 MB for attachments.

Using folders, you can organize your e-mail messages for ease of use while working in Outlook 2007. To manage folders within Outlook you may add, rename, move, or remove folders.

To Add a Folder:

1. On the File menu, point to Folder, and then click New.
2. Type the name of the folder you want to create in the Name box.
3. For Select where to place the folder, click the folder where you want to create your new folder.

To Rename a Folder:

1. In the Navigation Pane, right-click the folder you want to rename.
2. Click Rename "folder name."
3. Type the new folder name, and then press Enter.

To Move a Folder:

In the Navigation Pane, click the folder you want to move and drag the folder to the new location or within another folder.

In Outlook 2007 you may set up Rules and Alerts (Filters). Rules help you manage your e-mail messages by performing actions on messages that match a specific set of conditions. After you create a rule, Microsoft Outlook applies the rule when a message arrives in your Inbox or when you send a message. Rules can be used for organization and notification.

For example, you can automatically: 

• Send all messages you receive from a specific person to a folder other than your Inbox
• Flag each meeting request or meeting update you receive from your manager.

To create a rule:

You can choose your own conditions, actions, and exceptions, do the following:

The Junk E-mail Filter in Microsoft Office Outlook 2007 is designed to keep junk e-mail messages, also known as spam, from cluttering your Inbox. Warning: it is recommended that you periodically review the messages in your Junk E-mail folder to ensure that you are not missing any legitimate messages. By default, the Junk E-mail Filter is turned on, and the protection level is set to Low, the setting designed to catch the most obvious spam and is moved to the Junk E-mail folder. You can change any of these Junk E-mail Filter options for the kind of protection that you want.

To Set your Junk E-mail Filter Protection Level:

1. On the Tools menu, click Options to open the Options dialog box.
2. On the Preferences tab of the Options dialog box, under E-mail, click Junk E-mail to open the Junk E-mail Options dialog box.

3. Select the level of protection that you want:

In Outlook 2007 you may create a signature to be used on all outgoing messages.

To Create a Signature:

1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
2. In the Compose in this message format list, click the message format that you want to use the signature with.
3. Under Signature, click Signatures, and then click New.
4. In the Type a name for this signature box, enter a name and click OK.
5. Under Choose default signature, select the option you want.
6. In the Edit Signature box, type the text you want to include in the signature.

   

If you frequently email the same group of recipients, a distribution list can save you time. Instead of having to add each individual contact one by one, you can simply add the distribution list to your email and you have included all of those contacts in one step.

The Outlook Address Book is a collection of address books or address lists, created from your Outlook contact folders. You can use the Address Book to look up and select names, e-mail addresses, and distribution lists when you address e-mail messages.

To view the Address Book:

• Click on Tools and select Address Book.

• The Address Book contacts will display.
• You have the option to search through your contacts by typing in the name you are looking for or using the Advanced Find.

To Add an Entry into the Address Book:

• Click on File in the Address Book dialog box and click on New Entry...
• The New Entry window will appear and you may create a new contact entry

• Fill out the fields within the entry and Save and Close the entry

Another common protocol for incoming mail is IMAP mail (Internet Message Protocol) which is an alternative to offline mail management. It is a form of "online" mail management. While in online mode Outlook 2007 interacts with the mail server seamlessly. A user can manage mail and mail folders as if they were local on their own personal machine, but everything stays on the server. All mail folders and all mail are left on the IMAP server at all times, making it easier to work with the same mail store from different locations. Whether you check your mail in Outlook or in Zimbra your mail and mail folders will look the same.

Warning: IMAP mail works best when setting up a new e-mail account, for example, for a new faculty or staff e-mail account. If you are a facutly or staff member that has an e-mail account and want to switch to IMAP mail please contact the Computer Help Desk to request Technical Services to set up IMAP.

Eudora is a POP3 mail client application installed on your Windows or Macintosh computer. When you are connected to the Internet you use Eudora to connect to a POP3 mail server at St. Edward's on which all of your email is stored. Eudora downloads the contents of your Mail folder from the mail server at St. Edward's to the hard drive of your personal computer. Similiarly, when you send messages, you may keep copies of outgoing messages on your own computer.

Eudora is installed on every faculty and staff computer on campus.

To setup Eudora for Windows

See the left menu for instructions for setting up Eudora for Mac and other Eudora instructions.