Section 7 - Headers and Footers

A Header is text appearing at the top of each page. A Footer is text appearing at the bottom of each page.  You may type text into a header or choose to insert fields that are updated automatically.  Any text typed into a header or footer may be formatted like the text in the document. For a review of text formatting see Lesson 2.  Follow the diagram below to learn how to create a Header or Footer and to insert fields using the Header and Footer toolbar.

To create a Header or Footer in Word XP and MAC Word 2004:

• From the View menu select Header and Footer.

• An editing pane revealing the Header and Footer area will appear on your document as well as the Header and Footer toolbar.

Word XP

• The Header and Footer window is divided into three sections: the left, center, and right margins.

• To move through the sections press the tab key or click on the proper justification button in the Standard toolbar.

• Once you have the correct section you may enter your text or use the Header and Footer toolbar to insert fields like the page number, time, and the date.  The following diagram gives an explanation of the fields and buttons found on the Header and Footer toolbar.

 Word XP

• Click on the Close button to return to your document.

To create a Header or Footer in Word 2007:

• Click the Insert tab. Depending on which note you want to insert, click the Header or Footer button.

• You may choose between a built-in header and footer, or you may modify an existing one by clicking Header or Footer.

• Design Tab will be active and you may format your header and footer.

Viewing Headers and Footers

In Word XP or MAC Word 2004, you can view your Headers and Footers by choosing Page Layout from the View menu or select Print Preview from the File menu. In Word 2007, click the Insert tab and click on either the Header or Footer button. A pop-up menu will appear and click Edit Header or Footer.

NOTE: Headers and Footers appear grayed out in a document unless you are creating or editing them.

Module 4—Introduction to Word Processing
WPMOD4---Formatting Page
08/12/07

Editing Headers and Footers

• To edit headers and footers, double click on the header or footer.

• The header or footer will become the active text.

• Make changes and click the close button when finished. In Word 2007, under the design tab click on the Close Header and Footer button.