Section 4 - Using the Grammar Checker

When checking grammar in a document, Word will find a sentence that is not grammatically correct, and display the error in green text.

Word XP

Following is an explanation of the options you have when checking grammar in Word:

• Ignore Once -- If the grammar is correct and you do not want to make changes.
• Ignore Rule -- If you want Word to ignore the grammar rule in all instances where the rule applies for the whole document.  (Ignore All is the option for Macintosh users.) 
• Next Sentence -- If you want to move to the next sentence without changing anything.
• Change -- If you agree with the suggested grammatical change.
• Explain…-- Provides more information about the possible grammar error.  (Macintosh users do not have this option).  

NOTE: The Grammar Checker is very good at detecting run-on sentences, repeated words, and incomplete sentences. However, some of the grammatical changes Word suggests may be subjective or inappropriate in the context of your document. Use your judgment when using the Grammar Checker.