Section 6 - Saving a Presentation and Open an Existing Presentation

To save a presentation click on the File menu and click on Save As, then give the presentation a file name and choose the file location.

Instructions for saving Office 2007 documents in a format compatible with older versions

The latest version of Microsoft Office, Office 2007 (Word PowerPoint, Excel), introduces a new file format that does not work with older versions of Office.  For example, older versions of Microsoft Office save Word documents as .doc files.  Microsoft Office 2007 saves Word documents as .docx files.  Older versions of Microsoft Office -- Office 2000, Office XP, and Office 2003 and Mac Office 2004 -- cannot open .docx files.

St. Edward's University does not support Office 2007 at this time and recommends that you not save your Office 2007 documents in Microsoft's new file format.  Instead, you
should save your Office 2007in the older format.  To do so:

1. Click the Office Button in PowerPoint 2007, Excel 2007 or Word 2007
2. Choose Save As
3. Choose PowerPoint 97-2003 (or choose Word 97-2003 or Excel 97-2003 for those applications) format.  This saves your PowerPoint 2007 presentation not as a .pptx file but rather .ppt file that can be opened and read in older versions of  Office.

To  force Office 2007 to always save your new files in the old .doc, .ppt,  or .xls file formats:

1. Click the Office Button
2. Click on the PowerPoint Options button,
3. Click Save, and in the Save files in this format pull-down list, choose the PowerPoint 97-2003 format. 
4. You will need to do this in each Office 2007 program.

Open and Existing Presentation

To open an existing presentation in PowerPoint XP, if the presentation you want to open is one that was used recently, it will be listed under the File menu on the menu bar. Move your pointer to the list of recently used files, just above Exit at the bottom of the menu. Select the file and it will open automatically. If the file came from a removable disk be sure to insert the disk into the corresponding drive in order to retrieve the file. For PowerPoint 2004 on the Mac select the File menu and below Properties… the recently used files will be listed.

OR

• Click on File menu and select Open.

OR

• Click on the Open icon on the standar d t oolbar.

Selecting Open from the file menu or clicking on the Open icon brings up the Open dialog box. This shows a list of the contents of the folder where a presentation was last saved.

In PowerPoint 2007, to open an existing presentation click on the Office button and select New.