Every individual (faculty, staff and students) is automatically granted an EdShare account for their personal use. In addition, each department of the university also has a shared space.

Changes effective 7/22/7

The Cost Center Manager of each department is responsible for maintaining the membership and access privileges for their department share.  All administration of the department shares will be through the Staff EdWeb at https://admin.stedwards.edu/cgi-bin/staff/frame.cgi.


What does this mean for you?

• Current EdShare department folders will be retained with the current members granted read and write access to the folder.  There will be no changes of ownership of files within the share.
• The new EdShare department folders will be renamed s_ofc_officecode. For example, the former ITEC folder will be renamed to s_ofc_itec.
• If you have a Windows computer and log into your computer with your user name and password, the renamed department folder will be automatically available for you under My Computer.  If you have a shortcut to the existing shared department folder on your desktop you will need to remove that shortcut and create a new one that corresponds to the new department folder name.
• Cost Center Managers will be responsible for adding new staff to the share and for deleting staff from the share.  Cost Center Managers or their delegate may also change the default read/write access to the share to read-only access for specific members of the share. Any faculty, staff or student worker can be added to the department share.  The new member does not have to be employed by the department responsible for maintaining the share.
• Cost Center Managers can delegate responsibility for administering the department share to another staff member.

Delegating Responsibility for Maintaining a Share

The owner or creator of any share, including department shares may delegate responsibility for maintaining membership and access rights to the share.

1. Faculty or staff need to login to Staff Information on the Web at https://admin.stedwards.edu/cgi-bin/staff/frame.cgi.
2. Click on the link for EdShare Information.
3. Click on the link for Maintain Shared Access.
4. You will see a listing of all the shares you manage, the members of the share, their access rights (read/write) and two buttons with options to Modify or Delegate the share.
   
5. Click on the button Delegate_s_sharename to grant responsibility for maintenance of the share to a member of that share. You can delegate the authority to manage this share to any faculty or staff member. A student login cannot be assigned as a delegate. Management of the share includes the right to add and delete members of the share as well as setting permissions and access rights on share folders.
6. Enter delegate usernames one login per line under Add Access. Login names are checked against edshare accounts and (silently) rejected if the account does not exist. If you need to make a student worker the delegate, you will need to use their administrative account. Fill out an Admin Account Request Form if your student worker does not have an administrative account.
7. Click on the Submit Delegate Changes button to make your changes effective immediately.
   
8. You can remove an existing delegate by clicking in the box to the right of their user name under "Remove this delegate".
   
9. Click on Back to Directory List to return to your list of shares.
   

Adding or Modifying Access to an Existing Department Share

1. Faculty or staff need to login to Staff Information on the Web at https://admin.stedwards.edu/cgi-bin/staff/frame.cgi.
2. Click on the link for EdShare Information.
3. Click on the link for Maintain Shared Access.
4. You will see a listing of all the shares you manage, the members of the share, their access rights (read/write) and two buttons with options to Modify or Delegate the share.
   
5. Click on Modify_s_sharename to add or remove share members or to change their access rights.
6. Adding New Share Members
   Enter new members of the share with one login name per line. The default will be to assign new users read/write access. If read only access is desired the record must be updated after it is added. Login names are checked against edshare accounts and (silently) rejected if the account does not exits.
   
   If you add student workers to your department share, you should add them with their administrative account. Fill out an Admin Account Request Form if your student worker does not have an administrative account. If you add a student worker using their student account, any files in your department share that are owned by that student, will be automatically removed when the student leaves the university.
7. Modifying Existing Share Members
   You can remove a member from a share by clicking in the box under the column Remove this Access.
   
   You can change a member's access rights to the files in the share by clicking in the box under the column Change Access to. By default all new members of the share will have read and write access to the files in the share.
   
   
   
8. When you are finished with your changes, click on the Submit Share Changes button. Additions or modifications to the share are processed nightly at 4:00 am.