Setting your User Options

Your default user preferences are configured when your account is created. These options define how your mailbox, contacts and calendar work.

You can change them from Options in the Application Chooser pane.

Options include the following tabs with a list of preferences that can be changed.

General

• You can choose to automatically include the Junk folder and Trash folder in any searches.
• You can also choose to always show the search string in the Search text box, check Always Show Search String. When this is enabled, the search text box displays the search query that produced the list of items in the Content Pane.
• Another option that is available is, if you use HTML to compose your mail, you can define the font style, size and color to use in your messages.

Mail: This tab will allow you to change the following options:

Grouping your Mail
You can select how you want to group your mail, by conversation or message. Message is the default. The conversations view allows you to group messages by a common topic or sender.

You may also select how many items (messages or conversations) to display per page. The default is to display 25 items per page, but you can select 10, 50, or 100 items per page.

Checking for New Mail
Polling interval is how often your computer checks for new mail. The default is every 5 minutes. The minimum length of time is defined by your Zimbra administrator.

Save E-mail Copies
By default the "Save copies of messages to sent folder" is enabled. Messages you send are saved to your Send folder. You can turn it off, if you don't want messages you create automatically saved.

Include/Exclude Original Text
Select whether to include the original text in the body of your reply message. You can choose to include original text, not include it, include it as an attachment, include it in the body with a prefix that you choose, or include it using the "Smart Include" featured. Smart Include will quote only the top-level (most recent) text of the original message. In other words, it will quote only what was written by the person who sent the message, and not text that they themselves had quoted.

Specify Reply-to address
The Reply-to address defaults to your primary Zimbra address. You can specify another address if you don't want replies sent to your primary Zimbra address.

Adding a Signature
Specify whether to automatically add a signature to outgoing email messages and what the signature text should be. You can create a signature and not enable it. When you compose a message, you have the option to add that signature to your message.

Creating an Away Message
Specify whether to reply to incoming mail with an away message saying that you are out of the office, and what the message should say. This is also sometimes referred to as an out-of-the-office auto-reply.

Forward your Email
Specify an address to forward your email to. Check the box to have that email deleted from your Zimbra mailbox.

Display/Compose Messages as Plain Text or HTML
Specify whether to view mail as HTML, for messages that have been formatted as HTML. Turning this off causes mail to be displayed as plain text, showing the HTML tags themselves rather than applying them as markup. You can set the default to always compose messages in either HTML or plain text.

Compose in a New Window
"Always compose in new window" opens a new compose window, separate from your Zimbra mailbox, when you compose a message. You can view and navigate your mailbox while the compose window is open.

Contacts: Your can enable the feature to automatically add addresses to your Contacts when new addresses are typed in To, CC, or BCC address fields during message compose. There is also the option to Select the number of contacts to display per page. The default is 25. You can also import Contacts to your Contacts list. The file to import must be in a comma-delimited format. Or, you also have the option to export your contacts list.

Calendar: This tab will allow you to select how you would like to view your Zimbra calendar. The default is by work week. You can also specify which day of the week should be the first day of the week in your calendar. If you create many appointments without attendees, you can check Use the QuickAdd dialog. Also, you can set the number of minutes before an appointment to be reminded. The default is five minutes. A mini-calendar is displayed in Calendar. You can enable mini-calendar to be visible from any view.

Mail Filters: You can use this tab to define mail filtering rules.


back to top