CorporateTime Questions

How do I change my offline agenda password? Answer

How do I create a group? Answer

How do I give another staff member designate rights to my calendar? Answer

How do I make my scheduled times available for viewing by others, but prevent them from seeing where and with whom I am meeting? Answer

How do I change my offline agenda password?

CorporateTime expects that users will create an offline agenda. This agenda may be accessed whenever a network connection to the online server is not available. If you wish to use the Address Book you must have an offline agenda. If you choose not to create an offline agenda, you will be prompted to create one each time you log into CorporateTime.

St. Edward's University synchronizes your admin.stedwards.edu password with your CorporateTime online password. Therefore, whenever you log into EdWeb for Faculty or Staff and change your password, your CorporateTime online password also changes. The CorporateTime offline agenda password does not get changed as part of this synchronization. This password is stored locally on your computer so that it is available to you when the network is not available.

To change your offline agenda password if you still remember your offline password:

1. Log into your offline agenda by opening CorporateTime and selecting Off-line from the Connect to drop down menu.

2. Enter your Off-line password. This will be your previous admin.stedwards.edu password.
3. Click on Sign-in.
4. Go to the Tools menu and select Change Password.

5. Enter your Old Password (the one you just logged into your offline agenda with).
6. Enter your New Password (the one you changed your admin.stedwards.edu password to via EdWeb).
7. Click on Ok to save.
8. Exit from CorporateTime.

If you have forgotten your off-line password you may delete the old offline agenda by deleting a file from your computer.

Deleting the offline Agenda on Windows:

1. In Windows the file that contains your local copy of your offline agenda is named XTMLOCAL.DAT.
2. Use the Windows or Mac Find File or Search function to find this file.
   Windows 95/98/ME: Must have "Show hidden files folders" enabled. To enable: Open My Computer > Tools > Folder Options > View > Show hidden files folders.
   Windows XP: Select "Search hidden files and folders" under "More advanced options."

Deleting the off-line agenda on a MAC:

1. On the Mac the file containing your offline agenda is called CorporateTime Data (OS 9) or Oracle Calendar Data (OS X).
2. If you use the Address Book in Corporate Time, you must backup your Addressbook first as the Mac version does not save a copy of the Addressbook to the server. If the you don't use the addressbook go to Step 3. To backup your Addressbook go to File, then Addressbook, then select Backup. Click OK.
3. Perform a search for CorporateTime Data (OS 9) or Oracle Calendar Data (OS X) and delete the file.
4. Login again and create a new offline agenda.
5. If you performed a backup, go to File, then Addressbook, then select Restore Backup and click OK.

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How do I create a group?
Anyone may create a group of people with CorporateTime accounts. This group could be everyone in your department or office or members of a subcommittee. You can then use this group to open a Group Agenda so that you can see the calendar of everyone in the group in one display. If you regularly invite member of a group to meetings or events, creating a group one time allows you to invite all the members as a group rather than adding each name individually to the meeting invitation.

To create a group:

1. In CorporateTime go to the Tools menu and select Manage Groups.
2. Click on the New button to create a new group.
3. Enter a Group Name.
4. Enter a Group Type. Select either Private (only you can access this group) or Members Only (any member of the group can use the group for viewing group calendars or scheduling).
5. Add members by typing in the full name of the individual or by looking up the name just as you would to invite someone to a meeting.
6. When all of the members have been added click on Ok to save your group.

To open a group agenda:

1. Go to the File menu and select Group View and then Open.
2. Click on the Group button .
3. Check the box for the appropriate Group Type. For example, if it is Members-only check that box.
   
4. Select your group from the Groups Available list. You will see a list of the group members in the right column.
5. Click on Ok and Ok again to save.
6. A new calendar will appear with every group member listed. You may only view one day at a time when you are in Group view. If there are many members of your group you may see only the last name or initials of each member listed at the top of the columns. The very first column is the Combined column. If you wish to invite all members of the group to a meeting, double-click on the appropriate time slot under Combined and a new meeting dialog box will open with all members of the group invited.

To invite members of a group to a meeting:

1. Click on the Edit menu and select New Meeting.
2. Under People/Resources click on the Group button to the right of Add.
3. Check the box for the appropriate Group Type. For example, if it is Members-only check that box.
   
4. Select your group from the Groups Available list. You will see a list of the group members in the right column.
5. Click on Ok and Ok again to save.
6. All members of the group will be added to the invitation to the meeting.

1. In CorporateTime go to the Tools menu and select Manage Groups.
2. Select a group from the list and click on the Edit button.
3. You may add new members or click on an existing member and then the Delete button to delete someone from the group.
4. Click on Ok to save.

Return to Questions

How do I give another staff member designate rights to my calendar?

Designate rights should only be given to another staff member whom you wish to have act as your designate in scheduling meetings. This means that the designate can schedule meetings for you that appear to have come from you. A designate for staff member X can schedule meetings on behalf of X. Invitees to these meetings only see X as the meeting creator. You must grant designate rights and remove designate rights on your calendar.

To grant designate rights:

1. Go to the Tools menu and select Access Rights.
2. Click on the Designate tab.
3. By default "any unlisted person" has no designate rights to your calendar. To add someone, enter their fullname and click on the check box.
4. Click on the name to select it and assign designate rights. By default No designate rights is selected. To assign Full Designate rights, click on the box to the left of Full Designate rights. To assign designate rights to specific types of entries uncheck both Full Designate Rights and No Designate Rights. Select the entries you wish to grant designate rights to. For example, the entry below gives designate rights to modify only Normal meetings.
   
5. Click on Ok to save your changes.

To open a calendar in designate mode or to act as the designate:

Click on the File menu and select Open as Designate.

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How do I make my scheduled times available for viewing by others, but prevent them from seeing where and with whom I am meeting?

You may want other people in your office or on campus to be able to view blocks of time when you are already scheduled, but not see where you are meeting or with whom. Others will see a block of time with a padlock on it. If they attempt to open the meeting they will receive a message: "You are not authorized to view this entry." This is the default setting or CorporateTime, but you may have changed this. To set this up you need to modify the Access Rights to your calendar.

1. Go to the Tools menu and select Access Rights.
2. Click on the Viewing tab.
3. If you want to set the viewing rights for everyone, leave Any Unlisted Person selected. You may also set different viewing rights by adding individuals and assigning specific access rights to them.
4. If you want others to view your Normal entries only, check the box under View Entries to the right of Normal Entries.
   
5. Click on Ok to save your changes.

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