Employee Travel Processes

TRAMEX Travel (512) 343-2201, I've had great service (Ann, Sharon, Lance)
Spec out trip, get quote via fax or email, confirm with P.O.#
Use Personal Credit Card (get reimbursed)
Advanced Travel (Cash, Travelers Checks, or Check to deposit in Account)

•  No more then 30 days prior to travel

•  90 days to return receipt and properly filled out Expense Reports (IRS)

Travel Forms/Expense Reports filled out by Traveler, Reviewed by Supervisor, Signed by Mary, Sent to BOFF

Flights:

Tramex (Can book on Southwest, Can transfer F.F. points)
On-line using personal credit card

•  need printed receipt w/ last 4 digits of credit card

•  need printed receipt (E-Ticket, Boarding Pass)

•  7-9 days to process and cut check

Avoid I.T. credit card (low limit)

Hotel:

Tramex (Hotel Reservations, In most cases can get Conference discounts)
On-line Confirmation/Registration

•  hold w/ personal credit card

•  if not, schedule appointment w/ Marty to use IT credit card

Travel Advance (30days)
Can be pre-paid, Request a direct Detailed Bill (Taxes, fees) ???
Other Hotel expenses (room service, phone, gyms etc.)

Rental Car:
Tramex
Personal credit card
NO IT Credit Card

Transfers:
Keep receipts (Parking, Shuttle Buses, Taxis)

Food:
Keep receipts over $25.00 (MaryH)
Advanced Travel
Goes on Expense Report

International Travel:

Convert all monies to American $'s (use daily exchange rate)

Conference Registration:

On-line w/ P.O. (best)
Pre-paid check
Personal credit card
IT credit card (last option)
Early Registration/Pre-paying will be in current years budget (unless discount)