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Technology Policy |
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A. Introduction |
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1. |
St. Edward's University provides
information technology resources for educational,
research, and administrative uses by its students,
faculty, staff and visiting scholars. This policy supports and supplements
the university's more general policies and procedures
governing faculty, students, staff, and facilities. |
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2. |
University information technology resources that are subject
to university policies include, but are not
limited to, the following: |
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a. |
Any computer related equipment
and/or data (electronic or printed) owned or
managed by the university. This
includes electrical power. |
| b. |
Any computer, server (i.e.,
any computer that runs an application which allows
remote access to local resources), networking
device, telephone, copier, printer, fax machine,
or other information technology which is owned
or leased by the university or is connected to
any university network or system is subject to
university policies. |
| c. |
Any device that: |
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(1) |
connects directly to the university data or telephone
networks, |
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(2) |
uses university network-dialup facilities (campus
modem pool or wireless systems), |
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(3) |
connects directly to a computer or other device
owned or operated by the university, and/or |
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(4) |
uses or affects university information
technology facilities. |
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3. |
Prior to accessing technology in order to post information outside the jurisdiction of the university, you should review the appropriate university policy. Please review |
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a. |
For staff: the Employee Handbook, "Outside Activities" policy
http://www.stedwards.edu/hr/handbook/policies&pro/outact.htm |
| b. |
For students: the Student Code of Conduct, Article 2: Misconduct
http://www.stedwards.edu/stubook/stu_code/poli_proc/article2.html |
| c. |
For faculty: the Faculty Manual, 2.9 Faculty Rights and Responsibilities
http://www.stedwards.edu/academic/faculty_manual.htm |
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4. |
Scholarly communities within the university may extend the SEU community beyond SEU faculty, staff & students in support of academic goals and standards. |
| 5. |
Under no circumstances may anyone
use information technology resources in ways
that are illegal or against university policies,
violate the university mission, threaten the
university's tax exempt or other status, or interfere
with reasonable use by other members of the university
community. For information on some of the possible consequences of misusing information technology resources described in Section III.C. of this policy, please refer to the Employee Handbook, the Student Code of Conduct, or the Faculty Manual. |
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B. Roles and
Responsibilities |
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1. |
The University |
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a. |
The university owns most of the computers
and all of the internal computer networks used
on campus. The university also has various rights
to the software and information residing on,
developed on, or licensed for these computers
and networks. The university administers, protects,
and monitors this aggregation of computers, software,
and networks. In its management of information
technology, the university and its administrative
and academic departments take responsibility
for the following: |
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(1) |
Managing
computing resources so that members of the university
community are not denied fair access to them; |
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(2) |
Establishing
and supporting reasonable standards of security
for electronic information that community members
produce, use, or distribute, and ensuring the
privacy and accuracy of administrative information
that the university maintains; |
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(3) |
Delineating
the limits of privacy that can be expected in
the use of networked computer resources and preserving
freedom of expression over this medium without
permitting abusive or unlawful activities; |
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(4) |
Enforcing
policies by restricting access and initiating
disciplinary proceedings as appropriate; |
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(5) |
Ensuring
that central university computer systems do not
lose critical information because of failures
or breakdowns; |
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(6) |
Protecting
individual passwords from disclosure; |
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(7) |
Providing
network access, including wireless access. |
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2. |
The Individual |
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a. |
All members of the university community
must follow the policies that make these resources
secure and efficient. All users are subject to
university policies and other statements of conduct
as published in the Student Handbook, Faculty
Handbook, and Employee Handbook as well as all
applicable federal, state, and local laws. The
University prohibits individual commercial use
of university computer systems. Incidental personal
use by employees is allowed at the discretion
of the cost center manager. |
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b. |
Examples of responsible use of technology
include but are not limited to the following: |
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(1) |
Observing
policies governing the privacy of others, including
restrictions placed upon accessible data (secured
or otherwise) stored locally or transmitted across
network systems; |
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(2) |
Using
resources efficiently, and accepting limitations
or restrictions on computing resources—such
as storage space, time limits, or amount of resources
consumed—when asked to do so; |
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(3) |
Backing
up files and other data regularly; |
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(4) |
Preventing
unauthorized network access to or from their
computers or computer accounts; |
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(5) |
Protecting
personal passwords and respecting security restrictions
on all systems; |
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(6) |
Respecting
the rights of others to be free from harassment
or intimidation, to the same extent that this
right is recognized otherwise on campus; |
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(7) |
Honoring
copyright and other intellectual-property rights; |
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(8) |
Taking
reasonable precautions to avoid introducing computer
contaminants, such as viruses, trojans and worms
into university computer systems. |
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(9) |
Honoring academic freedom for professional presentations in public forums and correspondence. |
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(10) |
Honoring scholarly postings and articles for publishing in social computing environments, including but not limited to blog and wiki tichnology; |
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c. |
Individuals who are not members of the university community may be allowed or invited to present information for publication on an electronic site (e.g. faculty blogs, wikis, or other research projects) hosted by the university provided that all laws, including copyright laws, are satisfied and the faculty member overseeing the presentation reasonably believes this information also satisfies academic conventions for scholarly research. Those items not meeting these criteria either may not be published on that electronic site or may be removed from public display by that faculty member. Notice of these criteria should also be diplayed to anyone submitting materials to that electronic site. |
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