| II.
Information Policy |
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A.
Privacy Policy |
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1. |
St Edward’s University complies
with all federal and state regulations regarding
privacy. SEU will not release non-directory
personal data or information to investigators,
attorneys, or agencies unless directed to do
so by a valid court order. St. Edward's
University respects the privacy of users’ electronic
files and communications residing on the university’s
computer system. The university takes precautions
to ensure privacy of personal data and information.
Personal data will be transferred and stored
in a secure manner according to industry practices. |
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2. |
Refer to the Roles and Responsibilities
section for detail. Individual users of the computer
system should be aware of the inherent limitations
of shared network resources. No computer
security system can absolutely prevent unauthorized
persons from accessing stored information, and
the university can not and does not guarantee
the privacy or confidentiality of stored information
or electronic communications. |
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3. |
Routine Collection of Electronically
Recorded Information |
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a. |
Authorized
Information Technology personnel may actively
scan any computer local to the SEU campus(es)
for the purpose of detecting security vulnerabilities
on workstations/servers. This is in order
to protect Information Technology resources from
deliberate or accidental abuse. No other
department/user has authorization for this type
of activity. The university reserves the right
to monitor and access a user’s communications,
files, and stored information under the following
circumstances: |
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(1) |
When
necessary to protect the integrity, security,
and proper functioning of the university’s
computing system or to protect the university
from liability. |
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(2) |
When
required by federal, state, or local law or university
policies or regulations as reflected in this
policy, Faculty Handbook, Student Handbook, and
Employee Handbook. |
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(3) |
When
necessary to ensure that high standards of maintenance
are met. SEU does not monitor which web sites
users visit nor look at what users put in written
communications such as emails, news articles,
or chat rooms unless an abuse of such services
is reported. |
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(4) |
When
necessary to tune web server performance and
debug problems. Web server logs are primarily
used by system administrators and are deleted
periodically. However, they may be included
on tape backups of the system. These logs typically
contain internet address of computer being used,
web pages requested, browser used, date and time,
and for some applications, user-identifiable
information. |
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4. |
Use/Release
of Electronically Recorded Information |
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a. |
St. Edward’s University does
not attempt to identify individuals or their
usage habits. Administration does watch for illegal
attempts to upload or alter information, to create
conditions that would cause a denial of service
or other damage, or to launch attacks on other
sites. St. Edward’s reserves the right
to use web server logs, account records, and
other system information to identify the person(s)
responsible. Any monitoring or access to a user’s
files or communications will be no more extensive
than is necessary to accomplish the purpose for
which it is authorized. Affected users will be
notified of such monitoring or access to the
extent allowed by law or university policy, provided
that it will not compromise the university’s
investigation or the investigation of any law
enforcement organization. |
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b. |
Release of electronically recorded
information
to investigate violations of the Technology and Information Policy and other university policies must be authorized by the appropriate
Vice President, with the concurrence of the Vice-President
for Information Technology. |
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B.
Copyright Policy |
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1. |
The owner of a university computing
account or the designated user of a university-owned
microcomputer is responsible and liable for respecting
all copyright and contractual agreements concerning
use and reproduction of software or documentation.
Instructional Technology is the university department
responsible for maintaining licensing records;
consequently, the university recommends that
all software installed on university-owned microcomputers
be purchased through Instructional Technology.
In the event a user installs, on a university-owned
microcomputer, software not purchased through
Instructional Technology, that user must forward
proof of licensing documentation to Instructional
Technology. |
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2. |
Use of copyrighted materials, regardless
of medium, is subject to all applicable fair
use and copyright regulations. |
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3. |
Violations of licensing agreements
or copyright law will result in removal of copyrighted
material and could result in suspension of the
user's university computing account. |
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