Meeting Minutes- February 27, 2004

Attending: Richard K., Jason R., Mary H., Allison M., Vincil B., Joe W., Anna S., Ray S., Brian S., Steve C., Susan G.

Intellectual Property policy : Bill C.
• Reviewed with Sr. Donna
• Appendix to faculty manual; Sr. Donna is reviewing it with faculty

IT Council Update : Bill C.
• Jason & Mary will present to admin staff
• Once admin staff gives feedback, meetings will begin mid-summer
• Possible IT council topics: portals, workflow managers, telephony, student data warehousing, computer use policy

Dynamic Web Content : Steve C.
• Steve is exploring content management ideas for the web server
• What is the plan for graduate school?
• Opportunity for TLTR focus group – Steve will continue researching possible applications

Edshare Update & Faculty Conversions: Jason R.
• Network storage for students – permanent storage
• Office conversions have happened at the library, publications, & registrar
• Looking to TLTR to help with recommending faculty
• Edshare group is planning a brown bag to help attract faculty/staff
• TLTR recommendation for attracting faculty – go to school meetings
- Communicate needs with Deans
- What’s in it for the faculty?
- What are the features for faculty, staff & students?
- What are the technical issues that you may face?
- Secure FTP for mac?
- 2nd tues – GSM
- 3rd Tues – NEWC
- 1 Friday / month – NSCI
• Class shares for students is currently a manual process and will not be fully supported until rev 2 of Edshare
• Faculty use of shared space is minimal, so faculty conversions can be done individually

New Business
• Allison – Use of the web template for academic issues
- Paige & Bill will present the web standards to the Deans
- Deans will make the call on applicability of web standards to programs/departments
• Steve Crowl – systems hardening
- Finished renovating server room in Computer Services
- Acquired server capacity to have redundancy in systems
- Re-bidding wholesale internet service provider to co-locate services at the local ISP switch
- Current – 18 mbit/sec; with growth of new residence hall, science building will upgrade to 24 mbit/sec (T-3 is 45 mbit/sec)
- Mail server capacity will also be updated; mail checks should not be set automatically every 5 min; 15 min window is recommended
- Technology roadmap as a future topic agenda – Bill will put it together

Additional Discussion Topics
Wireless update - Mary H. /Ray S.
Discounted software & licensing update – Mary H.
• Please review Mary’s email about the ICUT licensing arrangement
• The helpdesk has a website available for more information
• The bookstore is going to take their 3rd party vendor off their list and will link to the IT website with more information.
• MSDN academic license – Steve C.’s group has a department license & will check with Gaston on academic pricing & on licensing requirements.

Academic uses of PDA devices – Richard K.
• Richard is submitting a grant for iPAQs for Discreet Math. The iPAQs will be used for educational games
• Games will be developed by math faculty & will be piloted in classes in Fall
• Grant will submitted Monday
• iPAQs will be checked out to students at the beginning of the semester.

Next meeting date: no Fridays available in March: March 29th @ 3:30 – 4:45