First-Year Student Family and Friends

While you are here, you may attend a dedicated Parent and Family Orientation program. Please be prepared to separate from your student after the Opening Ceremony and rejoin them at the end of Orientation.

Parent and Family Orientation check-in will occur in the same location and at the time as your student’s Orientation. Please remember to bring your student’s proof of health insurance and a copy of their immunization records.

To assist with your plans, view a list of local hotels and motels (PDF).

Your student will stay on campus in a residence hall during summer Orientation Sessions 1–5 or move into their permanent housing for Session 6 or Spring Orientation. Your student Orientation housing reservation is included in the Freshman Orientation sign-up form.

There is a $50 fee for each guest, ages 15 and older, who attend two-day summer Orientation sessions, and $40 for one-day Spring Orientation. The fees will be added to your student's account. This fee covers all Orientation costs, including some meals, and other services.

Schedules will be available through the mobile app closer to the Orientation session.  A web version of the Guidebook app is also available.

Parents and families are also invited to join us in August for Welcome Days Move-in Weekend events!  

Transfer Student Family and Friends

While you are here, you may attend the majority of sessions with your student.

Family and Friends Orientation check-in will occur in the same location and at the same time as your student’s Orientation. Please remember to bring your student’s proof of health insurance and a copy of their immunization records.

There is a $40 fee for each guest, ages 15 and older, who attend Transfer or Spring Orientation. The fees will be added to your student's account. This fee covers all Orientation costs, including some meals, and other services.

Schedules will be available through the mobile app closer to the Orientation session.

Parents and families are also invited to join us in August for Welcome Days Move-in Weekend events!

Campus Health Insurance Policy

All enrolled students must be covered under an active health insurance policy. St. Edward's will bill the student account for university-sponsored health insurance unless they provide current proof of coverage.

Your student can upload their health insurance information after they register for classes at Orientation. Instructions can be found in your student's Hillstart course. Insurance information must be submitted to remove any health insurance charges from your student's bill. If your student opts out, allow 7–10 business days for the charges to be removed from the bill.

Learn more about the university health-insurance plan provided by Academic Health Plans.

Billing & Financial Aid Resources

Student Financial Services' Guide to myHilltop Billing & Financial Aid will help you and your student understand and navigate the university's financial website. Check out important billing dates and deadlines.

If you are going assist your student with billing and payment, they must add you as a billing center user. See instructions for how to set up billing center users.

Contact Student Financial Services with further questions or to set up an appointment with your student's financial advisor.

Access to Student Information

Learn about the The Family Education Rights and Privacy Act (FERPA) and how your student can set up guest access to student academic information. Guest access must be established by your student. Learn more.

Health Insurance Portability and Accountability Act (HIPAA) limits access to your health and counseling records and information. Release of information is done on a case-by-case basis in the Health & Counseling Center. Note: the Parent/Guest Access above does not authorize release of HIPAA information.

Welcome to the St. Edward's University Family

Walk with your student through the St. Edward's University Orientation experience. From the time your student submits their deposit to their first day of class, the information below will help you guide your student through their first steps to becoming a Hilltopper! 

Hillstart, An Online Pre-Orientation Course

Beginning in February and after depositing, your student is invited to start completing tasks in their Hillstart course, including:

On-Campus Summer Orientation

Incoming students and their families will be introduced to our mission, academic requirements, faculty expectations and university resources. You'll meet current student leaders, other new families and university administrators.

General Access and Policy Information: