Students, faculty, and staff must request classroom and conference space through the 25Live Event Scheduler. Please read all of the instructions below before attempting to reserve a room. Non-SEU or external groups, please follow the instructions at the bottom of this page to request a room for an event.
The Event Scheduler not only routes reservation requests, but also shows a calendar of scheduled events by date, name, and location. This makes it possible for requesters to verify open rooms before requesting them. The Event Scheduler can also list room capacities and rooms with specific features, but for a quick reference, view this Detailed List of Classrooms. Please follow the instructions below to request a room:
Do not save an event until you are finished with ALL of these steps.
Please note that even if you are logged into myHilltop, you must log into 25Live as well. Being logged into myHilltop does not automatically log you into 25Live.
Click the following link to navigate directly to the 25Live Event Scheduler. The Room Scheduler link can also be found on the new myHilltop page. Once logged into myHilltop, the Room Scheduler link can be found under 'Quick Links'.
Please note that there is also a 'Help' button in the upper-right corner. Consult the 25Live help file if you have any difficulties using 25Live.
There are 5 required fields for event creation: Name, Type, Organization, Date/Time, and State.
Everything else is optional. If you need a particular room or have space preferences, then choose your preferences in the 'Locations' section. The space collection 'Registrar Rooms' contains all of the classrooms that can be scheduled. You can also 'Browse More Locations' and search by capacity, features, layouts, and more.
If you do not have a room preference, but know an approximate number of people who will be attending your event, then enter the 'Head Count' section and specify a maximum head count.
STEP 4: Save the Event
When you are finished, click the 'Save' button to request the event. After clicking save, your event has been submitted and is pending approval. You will receive a confirmation email when the event is approved. Also, the state of your event will change from 'Tentative' to 'Confirmed' when it is approved.
Non-SEU or external groups should contact Ashley Vasquez at (512) 448-8456 or
avasque6 [at] stedwards.edu for classroom reservations and pricing.
Ashley Vasquez | Ph (512) 448-8456 | avasque6 [at] stedwards.edu