Apply the correct Latin terminology.

  • alumnus: singular, male
  • alumni: plural, male or male and female
  • alumna: singular, female
  • alumnae: plural, female
    • NOTE: “Alum” refers to a double sulfate of a trivalent metal. We avoid using “alum” or “alums” when referring to our graduates, except in the most casual reference to fit a specific voice and tone.

When referring to student, graduation year and major:

  • Joana Ortiz ’11, Global Studies

When referring to alumni, include the years they graduated.
Include a designation for alumni from the high school or graduate programs.

  • June Chen ’95 [bachelor’s degree]
  • Percy James hs ’67 [high school]
  • Laura Prasifka MBA ’98 [master’s degree]

Put “(deceased)” at the end of deceased alumni:

  • Sidney Marceaux ’69 (deceased)

Use a comma between multiple degrees:

  • Cullen Mitchell ’78, MAHS ’99 (bachelor’s and master’s degree)
  • Brother Stephen Walsh, CSC, ’62, PhD (degree from St. Edward’s and elsewhere)
  • Nancy Koughan ’85, DO, MPH, MHA (degree from St. Edward’s and elsewhere)

When referring to a married couple with the same last name who are both alumni, use this style:
List their names/class years separately to avoid confusion. Include the woman’s former name in parentheses if that is how she was known as a student.

  • David ’89 and Cindy (Calhoun) Smith ’90 of Austin, ...
  • Jane (Smith) Williams ’93 has recently ...

Handle references to parents of students this way:

  • David ’89 and Cindy (Calhoun) Smith ’90, and their son Eric ’12 ...
  • David Smith ’89 and Cindy Calhoun ’90, and their son Eric Smith ’12 ...
  • David Smith ’89 and Cindy Calhoun ’90, parents of Eric Smith ’12 ...

Do not place a graduation year after a name that includes an apostrophe (i.e. John Smith’s ’13)
Rewrite to avoid this scenario.

NOTE: The apostrophe [ ’ ] — not the open, single quotation mark [ ‘ ] — is used before the year to indicate that numbers have been omitted. (It is used similarly in a contraction, such as “can’t,” to indicate omitted letters.) Most word processing software places an open, single quotation mark when a space precedes the apostrophe. To permanently place the apostrophe before the year, you must type a combination of key strokes.

On a MAC

hold down three keys simultaneously: option + shift + }

On a PC

hold down the Alt key and — on the number pad — type 0146