Apply the correct Latin terminology.
- alumnus: singular, male
- alumni: plural, male or male and female
- alumna: singular, female
- alumnae: plural, female
- NOTE: “Alum” refers to a double sulfate of a trivalent metal. We avoid using “alum” or “alums” when referring to our graduates, except in the most casual reference to fit a specific voice and tone.
When referring to student, graduation year and major:
- Joana Ortiz ’11, Global Studies
When referring to alumni, include the years they graduated.
Include a designation for alumni from the high school or graduate programs.
- June Chen ’95 [bachelor’s degree]
- Percy James hs ’67 [high school]
- Laura Prasifka MBA ’98 [master’s degree]
Put “(deceased)” at the end of deceased alumni:
- Sidney Marceaux ’69 (deceased)
Use a comma between multiple degrees:
- Cullen Mitchell ’78, MAHS ’99 (bachelor’s and master’s degree)
- Brother Stephen Walsh, CSC, ’62, PhD (degree from St. Edward’s and elsewhere)
- Nancy Koughan ’85, DO, MPH, MHA (degree from St. Edward’s and elsewhere)
When referring to a married couple with the same last name who are both alumni, use this style:
List their names/class years separately to avoid confusion. Include the woman’s former name in parentheses if that is how she was known as a student.
- David ’89 and Cindy (Calhoun) Smith ’90 of Austin, ...
- Jane (Smith) Williams ’93 has recently ...
Handle references to parents of students this way:
- David ’89 and Cindy (Calhoun) Smith ’90, and their son Eric ’12 ...
- David Smith ’89 and Cindy Calhoun ’90, and their son Eric Smith ’12 ...
- David Smith ’89 and Cindy Calhoun ’90, parents of Eric Smith ’12 ...
Do not place a graduation year after a name that includes an apostrophe (i.e. John Smith’s ’13)
Rewrite to avoid this scenario.
NOTE: The apostrophe [ ’ ] — not the open, single quotation mark [ ‘ ] — is used before the year to indicate that numbers have been omitted. (It is used similarly in a contraction, such as “can’t,” to indicate omitted letters.) Most word processing software places an open, single quotation mark when a space precedes the apostrophe. To permanently place the apostrophe before the year, you must type a combination of key strokes.
On a MAC
hold down three keys simultaneously: option + shift + }
On a PC
hold down the Alt key and — on the number pad — type 0146