Event & Conference Services
Welcome to Event & Conference Services
St. Edward's University is home to multiple venues that can host your meeting, conference, or event. We host events for the University community and rent out to external organizations. The Event & Conference Services team will make sure your organization has the right venue and resources for its next event.
See below for more info about hosting events and conferences at St. Edward's University.
Host Your Next Event With Us
See "Venue Directory" menu below for more specific venue details
Venue Directory
St. Edward's venues include conference rooms, breakout spaces, ballrooms, and auditoriums.
See below for a comprehensive list of our event and conference venues and pricing.
| Building | Room | Capacity | Audio | Visual | Image Gallery | FULL DAY (4+ hours) | HALF DAY (Up to 4 hours) |
|---|---|---|---|---|---|---|---|
| Ragsdale Center | 101 - Jones | 311 | Microphones (4x), House PA | Video-screen wall, House video cameras | Jones Images | $2,300 | $1,350 |
| John Brooks Williams South | 186 - Carter | 128 | Microphones (4x + podium), House PA | Front projection (retractable screen), House video camera + doc cam | Carter Auditorium Images | $1,100 | $700 |
| Building | Room | Capacity | Audio | Visual | Image Gallery | FULL DAY (4+ hours) | HALF DAY (Up to 4 hours) |
|---|---|---|---|---|---|---|---|
| Ragsdale Center | 326 - Mabee (Full) |
Seated: 400, Standing: 750 |
Microphones (4x), House PA |
Rear projection Stage |
Mabee Full Images | $2,200 | $1,400 |
| Ragsdale Center | 326A - Mabee A |
Seated: 100, Standing: 140 |
Microphones (4x), House PA |
Rear projection Stage |
Mabee A Images | $900 | $600 |
| Ragsdale Center | 326AB - Mabee A+B Combo (wall removed) |
Seated: 300, Standing: 400 |
Microphones (4x), House PA |
Rear projection Stage |
Mabee AB Images | $1,500 | $900 |
| Ragsdale Center | 326B - Mabee B |
Seated: 96, Standing: 130 |
Microphone inputs House PA |
Front projection (optional) Retractable screen |
Mabee B Images | $700 | $450 |
| Ragsdale Center | 326C - Mabee C | Seated: 96, Standing: 140 | Microphone inputs House PA |
Front projection (optional) Retractable screen |
Mabee C Images | $700 | $450 |
| Ragsdale Center | 326BC - Mabee B+C Combo (wall removed) |
Seated: 180, Standing: 400 |
Microphone inputs House PA |
Front projection (optional) | Mabee BC Images | $1,400 | $800 |
| Building | Room | Capacity | Audio | Visual | Image Gallery | FULL DAY (4+ hours) | HALF DAY (Up to 4 hours) |
|---|---|---|---|---|---|---|---|
| Ragsdale Center | 301 - Lucas | 16 | House speakers & recording mic | Front projection Webcam | Lucas Images | $200 | $125 |
| Ragsdale Center | 319 - Rice | 16 | House speakers & recording mic | Large display monitor, Webcam | Rice Images | $200 | $125 |
| Ragsdale Center | 321 - Herndon | 10 | House speakers & recording mic | Large display monitor, Webcam | Herndon Images | $150 | $115 |
| Ragsdale Center | 322 - Ikard | 10 | House speakers & recording mic | Large display monitor, Webcam | Ikard Images | $150 | $115 |
| Ragsdale Center | 328 - Winstead | 10 | House speakers & recording mic | Large display monitor, Webcam | Winstead Images | $150 | $115 |
| Ragsdale Center | 329 - Bodine | 10 | House speakers & recording mic | Large display monitor, Webcam | Bodine Images | $150 | $115 |
| Fleck Hall | 306 - Rathgerber | 16 | House speakers & recording mic | Front projection | Fleck 306 Images | $200 | $125 |
| Fleck Hall | 309 | 10 | House speakers & recording mic | Large display monitor, Webcam | Fleck 309 Images | $150 | $115 |
| Fleck Hall | 313 | 10 | House speakers & recording mic | Large display monitor, Webcam | Fleck 313 Images | $150 | $115 |
| Fleck Hall | 315 | 16 | House speakers & recording mic | Front projection Webcam | Fleck 315 Images | $200 | $125 |
| John Brooks Williams South | 180 | 18 | House speakers, Conference phone | Large display monitor, Webcam | JBWS 180 Images | $200 | $125 |
| Building | Room | Capacity | Audio | Visual | Image Gallery | FULL DAY (4+ hours) | HALF DAY (Up to 4 hours) |
|---|---|---|---|---|---|---|---|
| Fleck Hall | 305 - McCarthy | 60 | Microphones - handheld (1) & podium (1) House PA |
Rear projection | Fleck 305 Images | $600 | $300 |
| Fleck Hall | 314 | 28 | Soundbar | Front projection Wide-angle webcam |
Fleck 314 Images | $400 | $200 |
| Main Building | 320 - Maloney | 49 | Microphones (2x) House PA |
Front projection (retractable screen) | Maloney Images | $700 | $400 |
| St. André Apartments | 031 - MPR | 80 | Microphones (2x) House PA |
Front projection (retractable screen) | St. Andre MPR Images | $400 | $200 |
Classroom Rental Pricing
*Classrooms will not be rented to external groups any earlier than 5pm on Monday-Thursday, and no earlier than 2pm on Friday.
$165 for half day (up to 4 hours)
$250 for full day (4+ hours)
Requesting Meeting Space
Groups not affiliated with St. Edward's should contact Kel Brigance at 512-416-5896
Students, faculty, and staff must request classroom and conference room space through the 25Live Event Scheduler, which is located in MyHilltop.
For questions concerning 25Live and event coordination, students, staff, and faculty should contact Laurent Williams at 512-448-8456
On-Campus Services
Dining Services - Whether you’re ordering lunch for a meeting, planning a team bonding in need of an afternoon pick-me-up, or stressing out about delicious bites to entertain a large group, Bon Appétit offers the complete range of services to ensure your event is a stellar success!
Parking - Parking is enforced on campus twenty-four hours a day, seven days a week. Permits are required for all visitor vehicles. The Event & Conference services staff can have a vehicle registration link created that is unique to your event.
University Police - Our police professionals form a full-service law enforcement agency that serves safety needs and concerns of the university 24 hours a day, seven days a week.
On-Campus Housing - Event and Conference Services offers on campus housing to summer conference groups.
*Not all residence halls are subject to 3rd party rental
Mail Services - St. Edward’s University Mail Services, managed by Ricoh, provides the campus community with efficient and economical mail solutions and ensures quick and accurate delivery for both incoming and outgoing mail and packages.