Study at St. Edward's University on Exchange
Each year St. Edward's University welcomes exchange students to campus from our partner universities around the world. Contact iss [at] stedwards.edu with questions about studying at St. Edward's through our exchange program.
Current St. Edward's students who are interested in studying abroad through exchange can visit the study abroad website for more information. Information about our exchange partner universities is on our website.
Exchange Student Application
To study at St. Edward's University on exchange, you must first be nominated by your home university. Check with your home university exchange coordinator for information about this step.
After you have been nominated by your home university, you will need to apply to St. Edward's University and provide the following required documents:
- Complete the online application for admission to St. Edward's University.
- If you are a dual national, upload a copy of the passport you plan to travel with. If you are a US citizen, upload your US passport photo page.
Upload Passport Photo Page
- Complete and upload the Certification of Finances Form. We are required to verify proof of financial support before we can issue your form DS-2019 for your student visa application. US citizens do not need to complete this step.
Semester Exchange Certification of Finances Form
Full Year Exchange Certification of Finances Form
Upload Certification of Finances Form
- Proof of financial support is required to issue the form DS-2019 and will be reviewed by the US embassy or consulate during the visa application process. A screen shot of an online bank account balance, official bank statement, or signed letter from the bank detailing the available balance are examples of financial support documents. Bank documents must be dated within the past 6 months and meet the requirements described on the Certification of Finances Form. Proof of financial support is not required for US citizens.
Upload Proof of Financial Support
- Exchange students must show proof of English proficiency, such as IELTS or TOEFL test scores.
Upload English Proficiency Documents
- Academic Information:
To complete this online form, please prepare the following:
1. Official Transcript: An official transcript from your home university including final grades for the most recent completed semester is required for admission. Please include an English translation if your transcript is in another language.
2. Class Preference List: To help with class registration, we will review a list of 10 classes you are interested in taking at St. Edward's University. Review the Class Schedule to choose 10 classes you are interested in taking while on your exchange program.
If the next exchange semester's schedule is not available, use the previous semester's schedule.
Include the academic department, course title and course number.
Department: Art (ARTS)
Course Number: 1318
Course Title: Clay: Handbuilding
List your most important class first.
Submit Academic Information and Transcript
- All exchange students are required to have health insurance that meets US Department of State requirements. Please complete the online Insurance Acknowledgement Form to agree to this important program requirement. Information about the St. Edward's insurance plan can be found on the Health & Counseling Center website.
Insurance Acknowledgement Form
|April 1||Dormitory application opens|
|August 18||Move-In Day: Settle in to your dormitory|
|August 20||International Hilltopper Landing: Mandatory immigration check-in and fun sessions to get to know campus and Austin|
|August 26||First day of class|
|December 12||End of Semester|
|October 1||Exchange application deadline|
|November 18||Class registration begins|
|January 8, 9am-4pm||Exchange student move in date|
|January 13||First day of class|
|May 7||End of semester|
During the nomination process, we will ask for 10 classes you are interested in taking at St. Edward's University. Usually, full time enrollment is around 4 classes, or 12 credit hours. We ask for 10 classes so that our academic advisors can review additional classes to give some flexibility during registration. We recommend taking a mixture of classes in your major and classes outside your major.
Understanding Course Numbers
Generally, course numbers work like this:
- 1000 number classes are first year level classes
- 2000 number classes are second year level classes
- 3000 number classes are third year level classes (IETLS 6.5 or higher or TOEFL 79 or higher recommended)
- 4000 number classes are fourth year level classes (IELTS 6.5 or higher or TOEFL 79 or higher recommended)
To register for classes, you will need to be admitted to St. Edward's University as an exchange student and submit the required vaccination documents. Once this has been completed and registration opens, International Student Services will send your PIN number (a code you need to complete registration) by email.
With your PIN, you can log in to myHilltop and search for Register for Courses (Banner 9). Choose the correct term (spring or fall) and find the classes you need to take. The registration system will tell you if the class is full or conflicts with another class on your schedule. Click "add" and then "submit" to register for the course.
When A Class You Want Is Closed
- First, be sure to check if there is another section of the class that is available.
- Work with your home university to see if there is another class that fits into your degree plan.
- If the class is full the registration system will ask if you would like to go on the waitlist. Choose "waitlist" from the drop-down menu and then "submit changes." If a space becomes available in the class, a student on the waitlist will have the opportunity to add. You will receive an email if a class becomes available from the waitlist and you will have 24 hours to confirm the registration for the class. It is very important to check your email daily if you are on the waitlist. International Student Services cannot guarantee that you will be placed in a class that you are waitlisted for, but please feel free to contact us so we can help you monitor.
- Register for another class if you are on the waitlist, even if it is not your top choice. It is important for student visa holders to be enrolled full time in at least 12 credit hours.
- Don't worry! Lots of students change classes before the start of the semester and the class you want may become available. It is also possible to make some changes to your schedule after you arrive on campus during the first week of class.
Health and Insurance
On Campus Health Services
Exchange students have access to on campus health and counseling services through the Health and Counseling Center (HCC).
St. Edward's University is committed to providing equal access to all students with disabilities. If you have a documented disability (learning, medical or psychological) or have questions about qualifying for services, you should contact Student Disability Services in Moody Hall 155, by email at sds [at] stedwards.edu (subject: Accommodation%20for%20Exchange%20Student) or by phone at +1 512-448-8557. You can also visit the Student Disability Services website for more information about the process to qualify for accommodation.
Texas law requires most students to have a bacterial meningitis vaccination. Your registration may be blocked if you have not completed this requirement. Please visit the HCC web site for information about completing this requirement.
The US Department of State requires health insurance that meets specific requirements for all J-1 visa holders. Exchange students at St. Edward's University will be automatically enrolled in health insurance and charged the insurance fee unless they complete the waiver process. To request a waiver for the St. Edward's University health insurance, complete the online form. In order to submit the waiver, you must be admitted and registered in at least 6 credit hours of class.
St. Edward's University offers on-campus housing for exchange students. The housing application can be accessed by admitted exchange students in Hillstart once it becomes available for the new semester.
Visit the housing website for detailed infomration and video tours of the variety of options for on-campus living. We recommend that exchange students look at the following housing options: Pavilions, Johnson Hall, Basil Moreau Casitas, Jacques Dujarie Casitas and East Hall. East Hall is the most economical on-campus housing option.
Housing is not available to exchange students in the Maryhill and Hilltopper Heights Apartments. Residents of these apartments are required to provide their own furniture and set up accounts to pay for utilities like electricity and water. Furniture and utilities are included in the on-campus housing options recommended for exchange students.
ISEP students housing and meal plan rates are based on the $150 housing deposit, meal plan B and Dujarie or Moreau Casitas.
Exchange students living on-campus may purchase linen and care packages for their rooms. Please visit the Resident Resource page for more information about linens.
Information for Exchange Partner Universities
Exchange nominations are submitted by our partners through an online survey. Please contact iss [at] stedwards.edu if you are a partner university exchange coordinator who needs a link to the survey.
Fall Semester (August-December) and Academic Year (August-May): March 1
Spring Semester (January-May): September 15
Do I have to have insurance?
Students must have insurance which covers $50,000 medical expenses, repatriation, and medical evacuation benefits. Students may purchase insurance through St. Edward's University or provide proof of insurance coverage by completing the Insurance Form each semester on myhilltop.stedwards.edu
Can I get a Social Security Number (SSN)?
A social security number is only required if you are going to be paid for employment. J-1 students are eligible to work up to 20 hours/week on campus. Authorization for off campus employment requires special authorization called academic training. If you have an employment offer, please discuss it with ISS so we can help you with the appropriate documentation for authorization and your SSN application.
How do I take a language class on exchange?
If you already have some background with the language, we'll ask you to complete an online assessment so that we can place you in the correct level at St. Edward's University.