Transcripts and Academic Information

An official transcript is a comprehensive record of your academic progress, including transfer courses, credit earned by exam and earned degrees. Your name appears on your official transcript as it appears on your university record. Official transcripts include the university seal and signature of the registrar.

Student academic records are classified as confidential and may be released only with the student’s written authorization and signature, in accordance with the Public Information Act and the Family Educational Rights and Privacy Act of 1974.

Official transcripts cannot be released to students who have not met their financial obligations to the university.

Transcript Request Options

Transcripts may not be requested by phone or email (without a signed PDF Transcript Request form/transcript request information page attached) and are not issued to students who have not met their financial obligations to the university. All requests are generally processed within two working days. There is no fee for official transcripts ordered utilizing options 1 through 4. Additionally, transcripts requested using options 1 through 4 cannot be returned or issued by fax or email. For emailed PDF transcripts, see the National Student Clearinghouse (NSC) option (5). NSC transcript services require a nominal fee for processing.

OPTION 1: VIA MYHILLTOP

For current St. Edward’s University students and students who attended Summer 2008 forward, official transcript requests can be completed via the student myHilltop account. Search for Transcript Request and select the one with Banner in the subtitle field. This request requires access to your student account. If you no longer have your login and password information, you should use a different request option.

OPTION 2: TRANSCRIPT REQUEST FORM

Use the PDF Transcript Request Form. Enter your information, print the form, include your signature, and fax the form to the Office of the Registrar at 512-464-8851, or email the form to regr [at] stedwards.edu. Remember to sign your request before submitting. Electronic signatures are not accepted. The first page of the form has instructions for various shipping methods.

OPTION 3: IN-PERSON REQUEST

Come to the Office of the Registrar (Main Building, Room 221) during regular office hours (Monday - Friday, 8 a.m. - 5 p.m.) and request your transcript in person. Please bring a photo ID. Requests made in person will be processed within two working days.

OPTION 4: FAX or MAIL REQUEST

Requests by MAIL should be addressed to: St. Edward’s University, Office of the Registrar, 3001 South Congress Ave., Austin, Texas 78704-6489. Requests by FAX should be sent to 512-464-8851.
If you are unable to obtain the request form when requesting a transcript via fax or mail, please include the following information:

  • Your full name while attending
  • Dates of attendance
  • Date of birth
  • Social security number or SEU ID Number
  • Your current mailing address
  • Your daytime phone number
  • Your email address
  • The complete mailing address to which the transcript should be sent
  • Number of copies needed
  • Whether you require the transcript(s) in separately sealed envelopes
  • Your signature

If the transcript is to be picked up by someone else, we must have a written release (including your signature) giving the person named permission to receive the transcript. The person must present a photo ID to pick up the transcript. Mailed or faxed requests are processed for delivery within two working days. If you have any questions, please call 512-448-8747.

OPTION 5: NATIONAL STUDENT CLEARINGHOUSE REQUEST

St. Edward’s University has authorized the National Student Clearinghouse to provide transcript ordering via the web. Transcripts may be requested 24 hours a day, 7 days a week. Transcript requests submitted on the weekends, or while the university is closed, will be processed in the order received when the university resumes business hours.

Please be aware that the National Student Clearinghouse only handles your transcript order. The clearinghouse does not have access to your academic record and does not print your transcript.

This allows us to better serve the needs of our current students and alumni in the following ways:

  • Convenient 24/7 ordering access, including order status checks
  • Ability to email PDF transcript(s) to recipient(s)
  • Faster service due to reduced processing time
  • Secure transactions
  • Automatic order updates via email
  • Online order tracking
  • Ability to order multiple transcripts for multiple recipients in one order
  • Ability to scan and upload any attachments that need to accompany your transcript

This service requires a nominal fee and should only be used when our free service options do not suit your needs.

Visit the National Student Clearinghouse for more information.