An official transcript is a comprehensive record of your academic progress, including transfer courses, credit earned by exam and earned degrees. Your name appears on your official transcript as it appears on your university record. Official transcripts include the university seal and signature of the registrar.
Student academic records are classified as confidential and may be released only with the student's written authorization and signature, in accordance with the Public Information Act and the Family Educational Rights and Privacy Act of 1974.
Official transcripts cannot be released to students who have not met their financial obligations to the university.
For current St. Edward's University students and students who attended Summer 2008 forward, official transcript requests can be completed via the student myHilltop account. Enter your login and password and then click the “Student” tab. The order option is under the “Academic Documentation” section.
If you are unable to request your official transcript via myHilltop, we offer the additional options below. Transcripts may not be requested by phone or email (without a signed PDF Transcript Request form attached) and are not issued to students who have not met their financial obligations to the university. All requests are generally processed within two working days. There is no fee for official transcripts ordered using these methods. Transcripts requested through these options cannot be returned or issued by fax or email. For emailed transcripts, see the National Student Clearinghouse option above.
OPTION 1: TRANSCRIPT REQUEST
Use the PDF Transcript Request Form. Enter your information, print the form, include your signature and fax the form to the Office of the Registrar at 512-464-8851, or email the form to regr [at] stedwards.edu. Remember to sign your request before submitting.
OPTION 2: IN-PERSON REQUEST
Come to the Office of the Registrar (Main Building, Room 221) during regular office hours and request your transcript in person. Please bring a photo ID. Requests made in person will be processed within two working days.
OPTION 3: FAX or MAIL REQUEST
Fax or mail a request. Requests by MAIL should be addressed to: St. Edward's University, Office of the Registrar, 3001 South Congress Ave., Austin, Texas 78704-6489. Requests by FAX should be sent to 512-464-8851. When requesting a transcript via fax or mail, please include:
If the transcript is to be picked up by someone else, we must have a written release (including your signature) giving the person named permission to receive the transcript. The person must present a photo ID to pick up the transcript. Mailed or faxed requests are processed for delivery within two working days. If you have any questions, please call (512) 448-8747.
OPTION 4: TRANSCRIPT REQUEST FOR FEDEX SERVICE (for Domestic Service Only)
Use our Transcript Request for FedEx Service Form for requests requiring FedEx delivery service. Faxed FedEx requests must be received by 2 p.m. central time to be processed for same day service. You are required to call the Office of the Registrar at 512-448-8747 immediately upon faxing to ensure receipt for same day processing. FedEx will bill your credit card or FedEx account for the service.
Please note: current St. Edward's University students and graduates as of August 2008 forward can view and/or print an Unofficial Transcript at any time via myHilltop. This option is not available to students who have not met their financial obligations to the university.
OPTION 5: NATIONAL STUDENT CLEARINGHOUSE REQUEST
St. Edward’s University has authorized the National Student Clearinghouse to provide transcript ordering via the web. Transcripts may be requested 24 hours a day, 7 days a week. Transcript requests submitted on the weekends, or while the university is closed, will be processed in the order received when the university resumes business hours.
Please be aware that the National Student Clearinghouse only handles your transcript order. The clearinghouse does not have access to your academic record and does not print your transcript.
This allows us to better serve the needs of our current students and alumni in the following ways:
This service requires a nominal fee, and should only be used when our free service options do not suit your needs.
Visit the National Student Clearinghouse for more information.
New or readmitted students must have official transcripts of all prior work on file within one term of initial registration or be subject to dismissal. Transfer credit will not be awarded for any prior work completed at any institution that is not listed on the student's admission application. For continuing students, official transcripts of work completed at another institution must be submitted to the Office of the Registrar within the student's next long term at St. Edward's. Failure to do so may result in the student being barred from future registrations. Transcripts must be submitted electronically or in a sealed envelope. Transcripts stamped "issued to student" will not be accepted unless received from the issuing institution in a sealed envelope. All transcripts submitted to St. Edward's become part of the permanent property of the university and cannot, under any circumstances, be returned to the student. St. Edward's will not generate copies of transcripts that originated at other institutions. See the St. Edward's University Bulletin for additional information.
|Grade||Points Per Semester Hour|
|Grade||Interpretation||Points Per Semester Hour|
|A||90 - 100|
|B||80 - 89|
|C||70 - 79|
|D||60 - 69|
|K||Credit from another school|
|AU||Audit: no credit is given for an audited course. An auditor who is not registered for any credit courses is not considered a St. Edward's University student.|
|CR||Credit; given for satisfactory completion.|
|WA||Withdrawal due to absence|
|I||Incomplete. Must be completed by published deadline or a grade of F is entered on the transcript.|
|IE||Extended Incomplete. Must be completed by the assigned deadline or a grade of F is entered on the transcript.|
|RI||Requested Incomplete. Temporary grade until approved by Dean to change to I.|
|ST||Study Abroad Marker Course|
|SE||Study Abroad Earned|
|SN||Study Abroad Not Earned|
|#||Developmental course; not counted toward degree.|
|Symbol||Interpretation||Computed in GPA|
|FA||Failure because of excessive absences||Yes|
|CR||Credit; given for satisfactory participation||No|
|S||Satisfactory; non credit course||No|
|U||Unsatisfactory; non credit course||No|
St. Edward's University is accredited by the Commission of Colleges of the Southern Association of Colleges and Schools to award BA, BFA, BS, BBA, MA, MAcc, MBA, MLA, MS, and PSM degrees. The university awarded an AA in 1976.
|0001 - 0999||Developmental|
|1000 - 1999||Undergraduate Freshman|
|2000 - 2999||Undergraduate Sophomore|
|3000 - 3999||Undergraduate Junior|
|4000 - 4999||Undergraduate Senior|
|5000 - 5999||Graduate Level - Foundational|
|6000 - 6999||Graduate|
Sub 1000 courses do not count toward the undergraduate degree.
|01 - 09||Developmental|
|10 - 19||Undergraduate Freshman|
|20 - 29||Undergraduate Sophomore|
|30 - 39||Undergraduate Junior|
|40 - 49||Undergraduate Senior|
|371 - 399||Graduate|
Sub 10 courses do not count toward the undergraduate degree.
Beginning in the Fall of 1986, graduate foundational courses (Fall 1986 though Summer 1998L 370 - 379, Fall 1998 through Present: 5000 - 5999) are counted in the cumulative hours and GPA.
St. Edward's University allows students to repeat courses. All grades for the course will appear on a student's transcript and all hours attempted and total quality hours will be used in calculating the cumulative grade point average.
Under the Fresh Start policy, all coursework earned at St. Edward's University 10 or more years prior to petition approval with a grade of "C" or higher may be included in the cumulative hours toward the completion of degree requirements, but excluded from the cumulative GPA calculation. The affected courses are marked on the transcript as either "Fresh Start Earned", or "Fresh Start Not Earned."