Transcripts and Academic Information
An official transcript is a comprehensive record of your academic progress, including transfer courses, credit earned by exam and earned degrees. Your name appears on your official transcript as it appears on your university record. Official transcripts include the university seal and signature of the registrar.
Student academic records are classified as confidential and may be released only with the student’s written authorization and signature, in accordance with the Public Information Act and the Family Educational Rights and Privacy Act of 1974.
Official transcripts cannot be released to students who have not met their financial obligations to the university.
Transcript Request Options
Transcripts may not be requested by phone or email (without a signed PDF Transcript Request form/transcript request information page attached) and are not issued to students who have not met their financial obligations to the university. All requests are generally processed within two working days. There is no fee for official transcripts ordered utilizing options 1 through 4. Additionally, transcripts requested using options 1 through 4 cannot be returned or issued by fax or email. For emailed PDF transcripts, see the National Student Clearinghouse (NSC) option (5). NSC transcript services require a nominal fee for processing.
OPTION 1: VIA MYHILLTOP
For current St. Edward’s University students and students who attended Summer 2008 forward, official transcript requests can be completed via the student myHilltop account. Search for Transcript Request and select the one with Banner in the subtitle field. This request requires access to your student account. If you no longer have your login and password information, you should use a different request option.
OPTION 2: TRANSCRIPT REQUEST FORM
Use the PDF Transcript Request Form. Enter your information, print the form, include your signature and email the form to firstname.lastname@example.org. Remember to sign your request before submitting. Electronic signatures are not accepted. The first page of the form has instructions for various shipping methods.
OPTION 3: IN-PERSON REQUEST - PLEASE SEE
Please view our landing page for current operation dates and hours.
Come to the Office of the Registrar (Main Building, Room 221) during counter service hours and request your transcript in person. Please bring a photo ID.
OPTION 4: MAIL REQUEST
Requests by MAIL should be addressed to: St. Edward’s University, Office of the Registrar, 3001 South Congress Ave., Austin, Texas 78704-6489.
If you are unable to obtain the request form when requesting a transcript via fax or mail, please include the following information:
- Your full name while attending
- Dates of attendance
- Date of birth
- Social security number or SEU ID Number
- Your current mailing address
- Your daytime phone number
- Your email address
- The complete mailing address to which the transcript should be sent
- Number of copies needed
- Whether you require the transcript(s) in separately sealed envelopes
- Your signature
If the transcript is to be picked up by someone else, we must have a written release (including your signature) giving the person named permission to receive the transcript. The person must present a photo ID to pick up the transcript. Mailed requests are processed when possible during remote operations. If you have any questions, please email email@example.com.
OPTION 5: ELECTRONIC REQUEST VIA THE NATIONAL STUDENT CLEARINGHOUSE
St. Edward’s University has authorized the National Student Clearinghouse to provide transcript ordering via the web. Transcripts may be requested 24 hours a day, 7 days a week. Transcript requests submitted on the weekends, or while the university is closed, will be processed in the order received when the university resumes business hours.
Please be aware that the National Student Clearinghouse only handles your transcript order. The clearinghouse does not have access to your academic record and does not print your transcript.
This allows us to better serve the needs of our current students and alumni in the following ways:
- Convenient 24/7 ordering access, including order status checks
- Ability to email PDF transcript(s) to recipient(s)
- Faster service due to reduced processing time
- Secure transactions
- Automatic order updates via email
- Online order tracking
- Ability to order multiple transcripts for multiple recipients in one order
- Ability to scan and upload any attachments that need to accompany your transcript
This service requires a nominal fee and should only be used when our free service options do not suit your needs.
Note for students/alumni ordering transcripts: we are listed on the National Student Clearinghouse website as St Edwards University (no punctuation).
Visit the National Student Clearinghouse for more information.
Transcripts from Other Institutions
Guidelines for Admission or Transfer of Credit
- New or readmitted students must have official transcripts of all prior work on file within one term of initial registration or be subject to dismissal.
- Transfer credit will not be awarded for any prior work completed at any institution that is not listed on the student’s admission application.
- For continuing students, official transcripts of work completed at another institution must be submitted to the Office of the Registrar within the student’s next long term at St. Edward’s. Failure to do so may result in the student being barred from future registrations.
- Transcripts must be submitted electronically or in a sealed envelope.
- Transcripts stamped “issued to student” will not be accepted unless received from the issuing institution in a sealed envelope.
- All transcripts submitted to St. Edward’s become part of the permanent property of the university and cannot, under any circumstances, be returned to the student.
- St. Edward’s will not generate copies of transcripts that originated at other institutions. See the St. Edward’s University Bulletin for additional information.
Current and Historical Grading Systems
|Points Per Semester Hour
|Points Per Semester Hour
|Credit from another school
|Audit: no credit is given for an audited course. An auditor who is not registered for any credit courses is not considered a St. Edward’s University student.
|Credit; given for satisfactory completion.
|Withdrawal due to absence
|Incomplete. Must be completed by published deadline or a grade of F is entered on the transcript.
|Extended Incomplete. Must be completed by the assigned deadline or a grade of F is entered on the transcript.
|Requested Incomplete. Temporary grade until approved by Dean to change to I.
|Study Abroad Marker Course
|Study Abroad Earned
|Study Abroad Not Earned
|Developmental course; not counted toward degree.
|Computed in GPA
|Failure because of excessive absences
|Credit; given for satisfactory participation
|Satisfactory; non-credit course
|Unsatisfactory; non-credit course
GPA and How to Calculate It
What is a Grade Point Average (GPA)?
GPA (Grade Point Average) is used to express a student’s academic strength in a single numerical value. There are different types of GPA: cumulative, semester, major, etc.
Your semester GPA is an average of the grades you received in a given semester. Your cumulative GPA is an average of all the grades you’ve received in all of your courses at St. Edward’s University*. Major GPA is an average of the grades you received in all of the courses required in the major.
Each course is assigned a certain number of semester hours; those with a higher number of semester hours carry more value than those with a lower number of semester hours. In addition, each grade is assigned a certain number of points, with higher grades carrying more value than lower grades. Therefore, GPA is the calculated average of the corresponding numerical value of your grades.
*Note: Grades earned at institutions other than St. Edward’s University, Grades of Pass or No Pass, remedial/developmental course grades, and grades replaced by repeated course policies are not calculated into the cumulative grade point average.
How are Grade Point Averages (GPAs) Calculated?
The basic formula for calculating GPA is:
GPA = Total Grade Points divided by Total Semester Hours
- Multiply the credits for each course by the corresponding numerical grade point of the grade earned for each course. See the chart below for grades and their numerical values.
Grade to Points Conversion Grade Points per Semester Hour A+ 4.00 A 4.00 A- 3.67 B+ 3.33 B 3.00 B- 2.67 C+ 2.33 C 2.00 D 1.00 F 0.00
- Add the total grade points together.
- Add together the number of semester hours you earned.
- Divide the total grade points by the total number of semester hours, rounding to the nearest hundredth.
Example Grade Point Average Calculation
Imagine that you took four classes, each one counting for three semester hours, and received two A’s and two B’s.
To calculate your GPA, multiply the grade points by the semester hours:
4 grade points X 3 semester hours = 12
4 grade points X 3 semester hours = 12
3 grade points X 3 semester hours = 9
3 grade points X 3 semester hours = 9
Add up your total grade points. In this case, it would be 42.
Then divide 42 (total grade points) by the total number of semester hours, in this case, 12.
42/12 = 3.5
Therefore, 3.5 would be your GPA.
Where can I find my GPA?
You can find your GPA on your unofficial transcripts. Go to myHilltop and click Self-Service Banner. Click on Student, then Student Records and, finally, Academic Transcript. Choose your transcript level (Undergraduate, Graduate or All) and click Submit to load desired transcript. Scroll to the end of the transcript to view Overall (Cumulative) GPA.
You can also find your GPA on your Degree Works audit. Go to myHilltop and click Degree Works. Scroll to the Degree Requirements section of the audit and view Overall (Cumulative) GPA. Major and minor GPA can be located in the heading of each requirement block as well.
Additional Transcript Key Information
St. Edward’s University is accredited by the Commission of Colleges of the Southern Association of Colleges and Schools to award BA, BFA, BS, BBA, BLS, MA, MAcc, MBA, MLA, MS, PSM, and EdD degrees. The university awarded an AA in 1976.
Course Numbering System
1998 to Present
|Graduate Level – Foundational
|Graduate - Doctoral
Sub 1000 courses do not count toward the undergraduate degree.
Prior to 1998
Sub 10 courses do not count toward the undergraduate degree.
Beginning in the Fall of 1986, graduate foundational courses (Fall 1986 though Summer 1998L 370–379, Fall 1998 through Present: 5000 - 5999) are counted in the cumulative hours and GPA.
St. Edward’s University allows students to repeat courses. All grades for the course appear on a student's transcript.
Beginning Fall 2019, students may repeat courses to replace grades earned in prior terms. Only the highest grade earned for the course will be included in the cumulative GPA and earned hours. Repeated courses will be indicated on the transcript.
Academic Fresh Start:
Under the Fresh Start policy, all coursework earned at St. Edward’s University 10 or more years prior to petition approval with a grade of "C" or higher may be included in the cumulative hours toward the completion of degree requirements, but excluded from the cumulative GPA calculation. The affected courses are marked on the transcript as either “Fresh Start Earned”,or “Fresh Start Not Earned.”
FICE CODE: 003621
CIP Code Information
The Classification of Instructional Programs (CIP) provides a naming system that supports the accurate tracking and reporting of fields of study and program completions activity. CIP was originally developed by the U.S. Department of Education’s National Center for Education Statistics (NCES) in 1980, with revisions occurring in 1985, 1990 and 2000. Learn more about these early revisions to the CIP and access specific links to historical versions from this resources page. For information about versions after CIP 2000, click the “change year” link on the resources page to see the available versions.