Transcripts and Academic Information

An official transcript is a comprehensive record of your academic progress, including transfer courses, credit earned by exam and earned degrees. Your name appears on your official transcript as it appears on your university record. Official transcripts include the university seal and signature of the registrar.

Student academic records are classified as confidential and may be released only with the student's written authorization and signature, in accordance with the Public Information Act and the Family Educational Rights and Privacy Act of 1974.

Official transcripts cannot be released to students who have not met their financial obligations to the university.

Transcript Request Options

For current St. Edward's University students and students who attended Summer 2008 forward, official transcript requests can be completed via the student myHilltop account. Enter your login and password and then click the “Student” tab. The order option is under the “Academic Documentation” section.

If you are unable to request your official transcript via myHilltop, we offer the additional options below. Transcripts may not be requested by phone or email (without a signed PDF Transcript Request form attached) and are not issued to students who have not met their financial obligations to the university. All requests are generally processed within two working days. There is no fee for official transcripts ordered using these methods. Transcripts requested through these options cannot be returned or issued by fax or email. For emailed transcripts, see the National Student Clearinghouse option above.

OPTION 1: TRANSCRIPT REQUEST

Use the PDF Transcript Request Form. Enter your information, print the form, include your signature and fax the form to the Office of the Registrar at 512-464-8851, or email the form to regr [at] stedwards.edu. Remember to sign your request before submitting.

OPTION 2: IN-PERSON REQUEST

Come to the Office of the Registrar (Main Building, Room 221) during regular office hours and request your transcript in person. Please bring a photo ID. Requests made in person will be processed within two working days.

OPTION 3: FAX or MAIL REQUEST

Fax or mail a request. Requests by MAIL should be addressed to: St. Edward's University, Office of the Registrar, 3001 South Congress Ave., Austin, Texas 78704-6489. Requests by FAX should be sent to 512-464-8851. When requesting a transcript via fax or mail, please include:

  • Your full name while attending
  • Dates of attendance
  • Date of birth
  • Social security number or SEU ID Number
  • Your current mailing address
  • Your daytime phone number
  • Your email address
  • The complete mailing address to which the transcript should be sent
  • Number of copies needed
  • Whether you require the transcript(s) in separately sealed envelopes
  • Your signature

If the transcript is to be picked up by someone else, we must have a written release (including your signature) giving the person named permission to receive the transcript. The person must present a photo ID to pick up the transcript. Mailed or faxed requests are processed for delivery within two working days. If you have any questions, please call (512) 448-8747.

OPTION 4: TRANSCRIPT REQUEST FOR FEDEX SERVICE (for Domestic Service Only)

Use our Transcript Request for FedEx Service Form for requests requiring FedEx delivery service. Faxed FedEx requests must be received by 2 p.m. central time to be processed for same day service. You are required to call the Office of the Registrar at 512-448-8747 immediately upon faxing to ensure receipt for same day processing. FedEx will bill your credit card or FedEx account for the service.

Please note: current St. Edward's University students and graduates as of August 2008 forward can view and/or print an Unofficial Transcript at any time via myHilltop. This option is not available to students who have not met their financial obligations to the university.

OPTION 5: NATIONAL STUDENT CLEARINGHOUSE REQUEST

St. Edward’s University has authorized the National Student Clearinghouse to provide transcript ordering via the web. Transcripts may be requested 24 hours a day, 7 days a week. Transcript requests submitted on the weekends, or while the university is closed, will be processed in the order received when the university resumes business hours.

Please be aware that the National Student Clearinghouse only handles your transcript order. The clearinghouse does not have access to your academic record and does not print your transcript.

This allows us to better serve the needs of our current students and alumni in the following ways:

  • Convenient 24/7 ordering access, including order status checks
  • Ability to email PDF transcript(s) to recipient(s)
  • Faster service due to reduced processing time
  • Secure transactions
  • Automatic order updates via email
  • Online order tracking
  • Ability to order multiple transcripts for multiple recipients in one order
  • Ability to scan and upload any attachments that need to accompany your transcript

This service requires a nominal fee, and should only be used when our free service options do not suit your needs.

Visit the National Student Clearinghouse for more information.

Transcripts From Other Institutions

For Admission or Transfer of Credit

New or readmitted students must have official transcripts of all prior work on file within one term of initial registration or be subject to dismissal. Transfer credit will not be awarded for any prior work completed at any institution that is not listed on the student's admission application. For continuing students, official transcripts of work completed at another institution must be submitted to the Office of the Registrar within the student's next long term at St. Edward's. Failure to do so may result in the student being barred from future registrations. Transcripts must be submitted electronically or in a sealed envelope. Transcripts stamped "issued to student" will not be accepted unless received from the issuing institution in a sealed envelope. All transcripts submitted to St. Edward's become part of the permanent property of the university and cannot, under any circumstances, be returned to the student. St. Edward's will not generate copies of transcripts that originated at other institutions. See the St. Edward's University Bulletin for additional information.

Current and Historical Grading Systems

Grading System from Fall 2015 to Present
Grade Points Per Semester Hour
A+ 4.00
A 4.00
A- 3.67
B+ 3.33
B 3
B- 2.67
C+ 2.33
C 2
D 1
F 0

 

Grading System 1947 - Summer 2015
Grade Interpretation Points Per Semester Hour
A Excellent 4
B Good 3
C Average 2
D Passing 1
F Failing 0

 

Grading System Prior to 1947
Grade Interpretation
A 90 - 100
B 80 - 89
C 70 - 79
D 60 - 69
E below 60
K Credit from another school

 

Symbols Other Than Letter Grades
Symbol Interpretation
AU Audit: no credit is given for an audited course. An auditor who is not registered for any credit courses is not considered a St. Edward's University student.
P Pass
N/NP No Pass
CR Credit; given for satisfactory completion.
W Withdrawal
WA Withdrawal due to absence
I Incomplete. Must be completed by published deadline or a grade of F is entered on the transcript.
IE Extended Incomplete. Must be completed by the assigned deadline or a grade of F is entered on the transcript.
ST Study Abroad Marker Course
# Developmental course; not counted toward degree.

 

Symbols Other Than Letter Grades Prior to 1971
Symbol Interpretation Computed in GPA
FA Failure because of excessive absences Yes
CR Credit; given for satisfactory participation No
WP Withdrew Passing No
WF Withdrew Failing Yes
S Satisfactory; non credit course No
U Unsatisfactory; non credit course No

 

Additional Transcript Key Information

Accreditation:

St. Edward's University is accredited by the Commission of Colleges of the Southern Association of Colleges and Schools to award BA, BFA, BS, BBA, MA, MAcc, MBA, MLA, MS, and PSM degrees. The university awarded an AA in 1976.

Course Numbering System

1998 - Present
Course Number Level
0001 - 0999 Developmental
1000 - 1999 Undergraduate Freshman
2000 - 2999 Undergraduate Sophomore
3000 - 3999 Undergraduate Junior
4000 - 4999 Undergraduate Senior
5000 - 5999 Graduate Level - Foundational
6000 - 6999 Graduate

Sub 1000 courses do not count toward the undergraduate degree.

Prior to 1998
Course Number Level
01 - 09 Developmental
10 - 19 Undergraduate Freshman
20 - 29 Undergraduate Sophomore
30 - 39 Undergraduate Junior
40 - 49 Undergraduate Senior
371 - 399 Graduate

Sub 10 courses do not count toward the undergraduate degree.

Beginning in the Fall of 1986, graduate foundational courses (Fall 1986 though Summer 1998L 370 - 379, Fall 1998 through Present: 5000 - 5999) are counted in the cumulative hours and GPA.

Repeated Courses:

St. Edward's University allows students to repeat courses. All grades for the course will appear on a student's transcript and all hours attempted and total quality hours will be used in calculating the cumulative grade point average.

Academic Fresh Start:

Under the Fresh Start policy, all coursework earned at St. Edward's University 10 or more years prior to petition approval with a grade of "C" or higher may be included in the cumulative hours toward the completion of degree requirements, but excluded from the cumulative GPA calculation. The affected courses are marked on the transcript as either "Fresh Start Earned", or "Fresh Start Not Earned."

FICE CODE: 003621