Transferring Your Academic Credits
At St. Edward’s, we’ll work with you to get the most from your transfer credits. To get started, review the following details on our transfer policies and procedures for receiving academic credit through examinations, courses and programs.
Transfer Credit Policies
Transfer credits are accepted by St. Edward’s under the following policies:
- Credit may be granted for work completed at four-year foreign institutions with compatible liberal arts curriculum. In cases where sufficient resources are not available to make a satisfactory determination of credit, the evaluation is undertaken by a private agency at student’s expense. (Work is evaluated according to American Association of Collegiate Registrars and Admissions Officers (AACRAO) guidelines.)
- No more than 66 hours of junior college or community college credit may be transferred.
- Entering students must have official transcripts of all prior work on file within one semester of initial registration or be subject to dismissal.
- Transfer credit will not be awarded for any prior work completed at any institution that is not listed on the student’s admission application form.
- Proprietary (for-profit) and single-purpose institutions, including vocational/technical programs, are excluded. Exceptions may be made if the courses are recognized traditional academic courses and are the equivalent of courses currently offered at St. Edward’s.
- Only courses in which a student has earned a grade of C– or higher will be accepted. A grade of “pass” will be considered on a case-by-case basis for transfer students prior to matriculation only.
- Courses determined by St. Edward’s to be developmental, remedial or preparatory are not eligible for the assignment of transfer credit (i.e. courses beginning with 0).
- The grades for work transferred will not apply toward the cumulative grade-point average.
- No more than four hours of transfer credit will be accepted for any fall or spring semester in which a student is concurrently enrolled at St. Edward’s and another college or university.
- Transcripts submitted to St. Edward’s for transfer evaluation become the permanent property of St. Edward’s and cannot, under any circumstances, be returned to the student. St. Edward’s will not generate copies of transcripts that originated at other institutions.
Quarter Hour Transfer Conversion Chart: Use the chart to convert quarter hour credit to semester hour credit.
Transfer Credit Equivalency Guides: The Equivalency Guides include information for Austin Community College, Houston Community College, Lone Star College and San Jacinto College.
Transfer Advising Guides: The Transfer Advising Guides include detailed degree information designed to help transfer students maximize credit transfer between the two-year college and St. Edward's University. These include general education and major course requirements--both transferrable and in-residence.
A partnership between Austin Community College and St. Edward’s University allows eligible transfer students to complete their ACC associate degree through a process called reverse transfer. For more information, visit the Austin Community College Reverse Transfer site.
Transfer credits may be accepted by St. Edward’s only if they were earned in a college or university that has been accredited by one of the following recognized regional accrediting commissions:
- New England Association of Schools and Colleges — Commission on Institutions of Higher Learning
- Middle States Association of Colleges and Schools/Commission on Higher Education
- North Central Association of Colleges and Schools
- Northwest Association of Schools and Colleges
- Southern Association of Colleges and Schools — Commission on Colleges
- Western Association of Schools and Colleges
Requesting to Take Courses Off Campus
Before registering for any credit-generating course(s) offered at an institution other than St. Edward’s, a student must obtain and complete a Request to Take Courses Off Campus Form and submit it to his or her academic advisor. Prior to the student’s enrollment at another institution, the form must list the specific courses to be taken and the St. Edward’s equivalents, have the appropriate signatures attached and be on file with each of the following:
- the Office of the Registrar
- the advisor
- the student’s dean
It is the student’s responsibility to ensure that these requirements are fulfilled. Credit may not be retroactively accepted if the student fails to complete this process or enrolls in courses other than those approved by the advisor/dean.
- The transfer of college credit from another institution may also be limited by the residency requirement for graduation and the general academic policies of St. Edward’s University.
- For continuing students, official transcripts of work completed at another institution must be submitted to the Office of the Registrar within the student’s next long semester at St. Edward’s. Failure to do so may result in the student being barred from future registrations. Transcripts stamped “issued to student” will not be accepted unless received from the issuing institution in a sealed envelope.
Credit for Military Experiences
St. Edward’s University will accept credits earned through the USAFI or DANTES program and will grant credit for military educational experiences in accordance with the recommendations of the American Council on Education.
Credit by Examination
It is possible for students enrolled at St. Edward’s University to earn credit by examination through several external programs. The university participates in these programs:
- Advanced Placement Program (AP) and the College Level Examination Program (CLEP), both of which are administered by the College Entrance Examination Board
- Defense Activity for Nontraditional Education Support (DANTES), a program made available by the Educational Testing Service (ETS)
- ACT Proficiency Examination Program (PEP)
For specific information regarding AP and CLEP credit at St. Edward’s, visit the Academic Affairs Credit by Exam and Placement webpage.
In addition, credit may be available to graduates of the International Baccalaureate Program (IB), French Baccalaureate courses or Caribbean Advanced Proficiency Examination (CAPE). (See below.) For information, consult the associate vice president for Academic Affairs, the Office of Admission or Academic Counseling and Exploration.
Credit by Challenging Courses
Students with unusually thorough high school preparation or significant work experience are encouraged to earn credit by challenging courses offered by the university. In this way, a student’s progress toward a degree may be accelerated. A maximum of 15 hours of challenge credit may be counted. Procedures for challenging a course are found in the Student Handbook. Each school determines which of its courses are open to challenge. Only currently enrolled students are eligible for challenge exams.
Submitting Credt-by-Examination Test Scores
Credit granted by examination is applicable to a St. Edward’s University degree program but may not necessarily be transferable to another institution. Examination credit counts in neither the residence hours nor honors calculations. It is necessary to make arrangements to complete all CLEP, DANTES, PEP and challenge examinations prior to certification for graduation. Test scores may take up to six weeks to arrive.
All examination scores must be submitted to the Office of the Registrar by:
- July 1 for summer term graduation
- Oct. 1 for fall semester graduation
- March 1 for spring semester graduation
All examination credit appears on the transcript as CR and does not affect the GPA in any way.
St. Edward’s recognizes the IB and awards credit for higher-level courses of 5 or better. All IB work is subject to evaluation by the associate vice president for Academic Affairs or by school deans. No credit is given for subsidiary-level courses. Students will be granted credit on an individual, course-by-course basis.
GCE A-Level, AS-Level and O-Level Exams
Credit may be granted to students earning qualifying scores on Advanced Level General Certificate of Education (A-Level) exams; however, Ordinary Level General Certificate of Education (O-Level) exams are not eligible for credit. Credit will be granted for GCE A-Level or AS-Level (Subsidiary) exam grades of C or better. A-Level exams will be granted a maximum of 6–8 credits per exam, while AS-Level exams will be granted a maximum of 3–4 credits per exam; not to exceed a maximum of 32 total credits. Equivalencies for exam credit will be granted on a course-by-course basis.
French Baccalaureate Courses
Credit may be granted for French Baccalaureate courses with a coefficient of 4 or higher. Within this level of courses, examination scores of 13 or higher may earn a maximum of 6–8 credits per exam not to exceed a maximum of 32 total credits. Equivalencies for exam credit will be granted on a course-by-course basis.
Caribbean Advanced Proficiency Examination (CAPE)
Credit may be granted to students earning qualifying scores on the Caribbean Advanced Proficiency Examination (CAPE). Credit will be granted for scores of I, II or III. For each eligible exam, a maximum of 6–8 credits will be granted, not to exceed a maximum of 32 total credits. Equivalencies for exam credit will be granted on a course-by-course basis.