FERPA is the Family Educational Rights and Privacy Act and is a federal law legislated in 1974. The law protects the privacy of student education records. All educational institutions that receive federal funding must comply with FERPA.
If you’re a student, it’s important for you to understand your rights under FERPA. If you’re a parent, you’ll need to understand how the law applies once your student enters a postsecondary institution. If you’re an employee of St. Edward’s University with access to student education records, you’re obligated to comply with FERPA and to protect those records according to the law. Please review the following FERPA details and guidelines.
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records.An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution. Students’ rights under FERPA include:
1. The right to inspect and review the student’s education records within 45 days after the day St. Edward’s University receives a request for access. A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed and specify why it should be changed.
If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to provide written consent before the university discloses non-directory information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by St. Edward’s University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
See the list below of the information that St. Edward’s University has identified as directory information that may be released without consent.
The institution may not release non-directory information without the student’s permission. Non-directory information includes but is not limited to the following (specific exceptions to this rule are identified by FERPA; for a list of these exceptions, please contact the Office of the Registrar): grades, GPA, attendance, earned hours, student ID number and social security number.
A student has the right to prevent disclosure of directory information by filing a Request to Withhold Directory Information form with the Office of the Registrar. Such requests remain in force until rescinded in writing by the student, former student or alumnus/a.
FERPA permits the disclosure of non-directory information from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose non-directory information from the education records without obtaining prior written consent of the student —
In addition to directory and non-directory information, St. Edward’s University also defines some information as “Limited Directory Information.” Limited directory information is defined as the restricted distribution of certain directory information including emergency contact information and student ID photographs. The distribution of this information is limited to university officials, their designees and other public safety or welfare officials as deemed appropriate by the institution.
For information for parents, visit the Parent Guide.
In compliance with Federal Student Right to Know regulations, information pertaining to graduation rates (non-athlete cohort data) may be obtained from the Office of Institutional Research during regular business hours.
In compliance with Federal and State statutes, St. Edward’s University hereby notifies enrolled students that they may obtain voter registration information and a voter registration application by visiting the Office of the Secretary of State for the State of Texas.
The medium of communication for many academic issues at St. Edward’s University is email. Students are required to establish and monitor their account on a regular basis. Students who have been notified of academic/curricular issues via their St. Edward’s University email account will be considered to have been officially notified.