Transfer Credit Evaluation

Transfer credits will be accepted by St. Edward’s only if they were earned in a college or university that has been accredited by one of the following recognized regional accrediting commissions: New England Association of Schools and Colleges — Commission on Institutions of Higher Learning; Middle States Association of Colleges and Schools/Commission on Higher Education; North Central Association of Colleges and Schools; Northwest Association of Schools and Colleges; Southern Association of Colleges and Schools — Commission on Colleges; or the Western Association of Schools and Colleges.

Credit may be granted for work completed at four year foreign institutions that have a compatible liberal arts curriculum. Work is evaluated according to American Association of Collegiate Registrars and Admissions Officers (AACRAO) guidelines. In cases where sufficient resources are not available to make a satisfactory determination of credit, the evaluation is undertaken by a private agency at student's expense.

Proprietary (for-profit) and single-purpose institutions, including vocational/technical programs, accredited by these same regional bodies or any other accrediting body are specifically excluded. Exceptions may be made if the courses are recognized traditional academic courses and are the equivalent of courses currently offered at St. Edward’s.

Transfer Credit Policies

Only courses in which a student has earned a grade of C– or higher will be accepted. A grade of "pass" will be considered on a case-by-case basis for transfer students prior to matriculation only.

Courses determined by St. Edward’s to be developmental, remedial or preparatory are not eligible for the assignment of transfer credit.

Quarter-hour credits will be converted using the following table:

Quarter Credits Semester Hours
1 1
2 1
3 2
4 3
5 3
6 4
7 5
8 5

The grades for work transferred will not apply toward the cumulative grade point average.

No more than 66 hours of junior college or community college credit may be transferred to St. Edward’s.

No more than four hours of transfer credit will be accepted for any fall or spring semester in which a student is concurrently enrolled at St. Edward’s and another college or university.

Entering students must have official transcripts of all prior work on file within one semester of initial registration or be subject to dismissal. Transfer credit will not be awarded for any prior work completed at any institution that is not listed on the student’s admission application form.

Transcripts submitted to St. Edward’s for transfer evaluation become the permanent property of St. Edward’s and cannot, under any circumstances, be returned to the student. St. Edward’s will not generate copies of transcripts that originated at other institutions.

Requesting to Take Courses Off Campus

Before registering for any credit-generating course(s) offered at an institution other than St. Edward’s, a student must obtain and complete a Request to Take Courses Off Campus Form and submit it to his or her academic advisor. The form must list the specific courses to be taken and the St. Edward’s equivalents, have the appropriate signatures attached and be on file with (1) the Office of the Registrar, (2) the advisor and (3) the student’s dean, prior to the student’s enrollment at another institution. It is the student’s responsibility to ensure that these requirements are fulfilled. Credit may not be retroactively accepted if the student fails to complete this process or enrolls in courses other than those approved by the advisor/dean.

The transfer of college credit from another institution may also be limited by the residency requirement for graduation and the general academic policies of St. Edward’s University.

For continuing students, official transcripts of work completed at another institution must be submitted to the Office of the Registrar within the student’s next long semester at St. Edward’s. Failure to do so may result in the student being barred from future registrations. Transcripts stamped “issued to student” will not be accepted unless received from the issuing institution in a sealed envelope.

Credits earned through the CLEP, DANTES, PEP or IB programs, as well as credit earned through other means of evaluation or assessment prior to admission, will be evaluated in light of the policies of St. Edward’s. (See Credit by Examination, below.) Arrangements for all testing must be completed prior to certification for graduation, and all official examination scores must be submitted to the Office of the Registrar by July 1 for summer graduation, Oct. 1 for fall graduation and March 1 for spring graduation.

Transfer Credit Equivalency Guides

Before registering for any credit-generating course(s) offered at an institution other than St. Edward’s, a student must obtain and complete a Request to Take Courses Off Campus form from their advising specialist in the dean's office. The form must list the specific courses to be taken and the St. Edward’s equivalents, have the appropriate signatures attached and be on file with (1) the Office of the Registrar, (2) the advisor and (3) the student’s dean, prior to the student’s enrollment at another institution. It is the student’s responsibility to ensure that these requirements are fulfilled. Credit may not be retroactively accepted if the student fails to complete this process or enrolls in courses other than those approved by the advisor/dean.

Courses Not Accepted as Credit:

Courses determined by St. Edward’s to be developmental, remedial, technical or preparatory are not eligible for the assignment of transfer credit (i.e. courses beginning with 0).

Reverse Transfer Opportunity for Prior Austin Community College Students:

A partnership between Austin Community College and St. Edward’s University allows eligible transfer students to complete their ACC associate degree through a process called reverse transfer. It is a simple and free process; for more information visit the Austin Community College Reverse Transfer site.

Credit by Examination

It is possible for students enrolled at St. Edward’s University to earn credit by examination through several external programs. The university participates in the Advanced Placement Program and the College Level Examination Program (CLEP), both of which are administered by the College Entrance Examination Board; Defense Activity for Nontraditional Education Support (DANTES), a program made available by the Educational Testing Service (ETS); and the ACT Proficiency Examination Program (PEP). In addition, credit may be available to graduates of the International Baccalaureate Program (IB). For information, consult the associate vice president for Academic Affairs, the Office of Admission or Academic Counseling and Exploration. For specific information regarding AP and CLEP credit at St. Edward’s, visit Academic Affairs.

Students with unusually thorough high school preparation or significant work experience are encouraged to earn credit by challenging courses offered by the university. In this way, a student’s progress toward a degree may be accelerated. A maximum of 15 hours of challenge credit may be counted. Procedures for challenging a course are found in the Student Handbook. Each school determines which of its courses are open to challenge. Only currently enrolled students are eligible for challenge exams.

Credit granted by examination is applicable to a St. Edward’s University degree program but may not necessarily be transferable to another institution. Examination credit counts in neither the residence hours nor honors calculations. It is necessary to make arrangements to complete all CLEP, DANTES, PEP and challenge examinations prior to certification for graduation. Test scores may take up to six weeks to arrive.

All examination scores must be submitted to the Office of the Registrar by July 1 for summer term graduation, Oct. 1 for fall semester graduation and March 1 for spring semester graduation. All examination credit appears on the transcript as CR and does not affect the GPA in any way.

St. Edward’s recognizes the IB and awards credit for higher-level courses of 5 or better. All IB work is subject to evaluation by the associate vice president for Academic Affairs or by school deans. No credit is given for subsidiary-level courses. Students will be granted credit on an individual, course-by-course basis.

Credit may be granted to students earning qualifying scores on Advanced Level General Certificate of Education (A-Level) exams; however, Ordinary Level General Certificate of Education (O-Level) exams are not eligible for credit. Credit will be granted for GCE A-Level or AS-Level (Subsidiary) exam grades of C or better. A-level exams will be granted a maximum of 6–8 credits per exam, while AS-Level exams will be granted a maximum of 3–4 credits per exam; not to exceed a maximum of 32 total credits. Equivalencies for exam credit will be granted on a course-by-course basis.

Credit may be granted for French Baccalaureate courses with a coefficient of 4 or higher. Within this level of courses, examination scores of 13 or higher may earn a maximum of 6–8 credits per exam not to exceed a maximum of 32 total credits. Equivalencies for exam credit will be granted on a course-by-course basis.

Credit may be granted to students earning qualifying scores on the Caribbean Advanced Proficiency Examination (CAPE). Credit will be granted for scores of I, II or III. For each eligible exam, a maximum of 6–8 credits will be granted, not to exceed a maximum of 32 total credits. Equivalencies for exam credit will be granted on a course-by-course basis.

Credit for Military Experiences

St. Edward’s University will accept credits earned through the USAFI or DANTES program and will grant credit for military educational experiences in accordance with the recommendations of the American Council on Education.