If you're a current student, faculty or staff member with a photo on file from your physical Hilltopper Card, you're already set! Incoming students will receive an email with instructions on submitting a photo for your St. Edward's ID.

Submitting a New Photo

Your ID Card photo should be in color, taken in the last 6 months. See the criteria below for acceptable and non-acceptable images.


  • Face camera directly with full face in view, no shadows obscure the face
  • Have a neutral facial expression or a natural smile, with both eyes open
  • Crop from just above the top of the head down to the collarbone
  • Background is uniform, plain and white or off-white, and free of shadows
  • Photo is sharp without any visible pixels or printer dots
  • Wearing prescription glasses if you normally do so
  • Head coverings allowed if you wear daily for religious purposes
  • Covering cannot obscure hairline or cast shadows on face


  • Wearing a hat, sunglasses, or anything that obscures the face
  • No shadows on face, glare on glasses, red eye
  • Other visible people or objects in the photo
  • No props or hand gestures
  • Inappropriate expressions
  • Copyrighted images

Approved Photo

Acceptable Image

Too Dark

Too Dark

Too Light

Too Light

Busy background

Busy Background

Poor resolution

poor resolution

Tilted Head

Tilted head in image

Off-center, no room above head

Off-center no room above head