In order to establish and retain eligibility in subsequent semesters or years you must meet specific requirements that may vary based on the source and type of aid received. The links below share eligibility criteria regarding satisfactory academic progress, enrollment status, maximum gift aid, consequences of withdrawing, refunds, and penalties for drug convictions. All can affect your eligibility for aid.
Satisfactory Academic Progress
Federal, state, and university regulations require that St. Edward's University review the academic progress of students who apply for and/or receive grants, university scholarships, loans, or work-study. Student Financial Services determines if a student is making Satisfactory Academic Progress toward earning their degree by reviewing grades and pace of completion at the close of each academic year (defined as summer, fall, and spring). Students who fail to meet one or more of the requirements are provided an opportunity to appeal.
Cumulative GPA Requirements
|University Scholarships||Annual Cumulative GPA|
|Admission Scholar Award||at least 2.5|
|Sorin||at least 2.5|
|Phi Theta Kappa||at least 2.5|
|Transfer Opportunity Grant||at least 2.5|
|Hilltopper Award||at least 2.5|
|Trustee’s Merit Scholarship||at least 2.5|
|Moreau||at least 3.0|
|Grants||Annual Cumulative GPA|
|Topper Grant||at least 2.0|
|University Grants||at least 2.0|
|Federal Grants||at least 2.0|
|State Grants||at least 2.5|
|Loans||Annual Cumulative GPA|
|Federal Direct Loan||at least 2.0|
|Texas College Access Loan||at least 2.0|
|Texas B-On-Time Loan||at least 2.5|
Completion Rate Percentage
As part of Satisfactory Academic Progress requirements, students must also successfully complete 75% of their St. Edward's cumulative attempted coursework. This is calculated by dividing the total number of credit hours that a student has successfully completed by the total number of credit hours the student has attempted.
All St. Edward's coursework is counted toward attempted hours–including coursework taken when the student didn't receive financial aid, when the student was in a different major, degree, or program, whether the coursework represents remedial (basic skills), incomplete coursework, or repeated coursework.
Incomplete, Fail, Withdrawal (Drop) or Withdrawal due to Absences is not considered successful completion.
Courses graded solely on a Pass/No Pass basis are included when measuring academic progress.
Annual Earned Credit Hours
Full-time undergraduates receiving funding through university aid programs must earn at least 24 credit hours per academic year. Full-time undergraduates at the end of their second year receiving funding through the state must earn at least 24 credit hours per academic year.
Maximum Timeframe for Program Completion
As part of the Satisfactory Academic Progress requirements, financial aid recipients must complete their degree program within a specific time frame. The maximum timeframe for completing a degree program is 150% of the published program length. For undergraduate degree programs, the maximum timeframe is 180 hours (120 hour degree plan x 150% = 180 hours). Graduate programs vary based on the individual program credit hour requirements. Refer to the bulletin which corresponds to your year of entry for your specific degree requirements. Enrolled students can also look up their degree requirements on Degree Works.
Students who have not met the academic requirements for continuation may appeal the loss of their Merit scholarship, Institutional Grant, and/or Federal aid to the Student Financial Services Office. Students wishing to appeal the loss of their aid will be notified via their St. Edward’s email account with appeal instructions and deadline dates. The appeal must be submitted to the Student Financial Service office no later than July 1 of the prior academic period. Under unusual circumstances, a late appeal will be considered. Students will receive a response within two weeks from the date the appeal is reviewed. Please note that merely filing a SAP appeal does NOT guarantee continued eligibility for aid, as an appeal may be denied.
Admission Merit Scholarships Awards
If a student is offered tuition assistance from multiple sources such as a St. Edward’s merit scholarship, veteran’s tuition assistance program, ROTC, Outside Private Scholarship, etc., the combined total will not exceed the student’s tuition. St. Edward’s merit scholarships may be reduced or canceled by other funding provided to the student that is designated as tuition assistance.
Students that receive Post 9/11 Chapter 33 benefits at the 100% VA Education level are not eligible for Merit Scholarship funding. The University remains committed to generously funding veterans through our support of the Yellow Ribbon program.
Annual Eligibility Renewal Requirements
To maintain eligibility for your university scholarship offered through St. Edward's Office of Admission, you must meet specific requirements annually as part of the Satisfactory Academic Progress guidelines for financial aid recipients.
|University Scholar Award||Annual Eligibility Requirements|
Maximum Years of Eligibility
Students entering as freshmen are eligible to receive their university scholar award for up to 4 years (8 semesters) of consecutive, full-time enrollment, as long as they meet the Satisfactory Academic Progress requirement described above.
Students entering as transfers are eligible to receive their university scholar award for up to 3 years (6 semesters) of consecutive, full-time enrollment, as long as they meet the Satisfactory Academic Progress requirement described above.
Maximum Gift Aid from All Sources
Merit scholarships are restricted to tuition expenses. Outside scholarships that are also restricted to tuition may reduce the amount of merit scholarship should the combined total exceed the cost of tuition.
Scholarships and grants from all sources, except Pell Grant, should not exceed the total of tuition, technology fee + $4,000. Scholarships and grants from all University sources should not exceed tuition + fees.
Exception: A student that receives an outside scholarship that covers up to the total cost of education.
- Hard Exemption - Student aid, excluding Pell Grant, cannot exceed tuition, technology fee, Hunt Suite, and highest meal plan (without Topper Tender).
- Soft Exemption - Student aid cannot exceed tuition, technology fee + $4,000.
Cost of Attendance Limit
Under no circumstances can the combined total of all financial assistance awarded, including outside scholarships, exceed the full cost of attendance (tuition, fees, housing, meals, indirect costs) established for each student.
Consequences of Withdrawing
St. Edward's University Return of Title IV Policy
Click here for the Return of Title IV Federal Student Financial Aid Funds Policy .
Students who receive financial assistance and do not register for the number of hours their aid is based upon or drop below that number before the end of the semester may have their assistance offer revised. This revision may include the revocation of any and all grant funds and the return of student loan funds to the lender. Additionally, such students may lose future eligibility for financial assistance depending upon the number of classes they drop.
According to institutional policy as well as state and federal regulations, if a student who receives financial assistance completely withdraws from the university:
- Student Financial Services will calculate the amount of that student’s assistance which must be returned to the original funding sources by comparing the amount of the assistance “earned” through attending classes with the amount “unearned” because the student withdrew from school before the end of the term. Depending upon the withdrawal date, a student may lose all (or a significant portion) of his /her financial assistance.
- If a student withdraws outside of a tuition refund period, that student may also end up owing the institution a significant amount of money, especially if the financial assistance, which was paid toward the tuition costs, is returned back to the original funding sources. If or when such a balance occurs, payment in full for the debt will be due to the university immediately. Additionally, St. Edward’s University will withhold that student’s academic transcript until the debt has been paid. If the university is not paid, the debt will be turned over to a collection agency which will add additional fees to the already existing debt.
- Finally, if a student completely withdraws during a semester, he/she will lose future eligibility for financial assistance through St. Edward’s University (with the possible exception of withdrawal due to extreme mitigating circumstances).
Your student account may become eligible for a credit balance refund if financial aid received exceeds charges or after application of a tuition or fee credit. Refunds are not granted for expected future payments, such as financial aid not yet disbursed. The university will begin processing refunds approximately 10 days prior to the start of each term. Refunds are processed on Mondays, Wednesdays and Fridays each week. Refunds as a result of financial aid funds must be used to cover education-related expenses such as off-campus housing expense, transportation, books, or supplies.
The university requires all students to set up a direct deposit account in the Billing Center for delivery of refunds electronically (also called an eRefund). You may designate a bank account through the Billing Center in myHilltop. Under "My Profile Setup" to the right of the screen, click Electronic Refunds and complete your "Payment Profile." Most banks will process your direct deposit refund within 3 – 4 business days.
Note: Federal law requires that when a credit balance on a student’s account is the result of a Federal Direct PLUS Loan disbursement, the balance must be sent to the parent borrower, not the student, unless the parent borrower has submitted written authorization allowing the balance to either be held on the student account or released to the student.
Federal Student Financial Aid Penalties for Drug Law Violations
Loss of Eligibility Due to a Drug Conviction
A student, who is convicted of a state or federal offense involving the possession or sale of an illegal drug that occurred while the student was enrolled in school and receiving Title IV aid, is not eligible for Title IV funds. [An illegal drug is a controlled substance as defined by the Controlled Substance Act and does not include alcohol and tobacco.]
A borrower's eligibility is based on the student's self-certification on the Free Application for Federal Student Aid (FAFSA). Convictions that are reversed, set aside or removed from the student's record, or a determination arising from a juvenile court proceeding do not affect eligibility and do not need to be reported by the student.
A student who is convicted of a drug-related offense that occurred while the student was enrolled in school and receiving Title IV aid loses Title IV eligibility as follows:
|Possession of Illegal Drugs||Sale of Illegal Drugs|
|1st Offense||1 year from date of conviction||2 years from date of conviction|
|2nd Offense||2 years from date of conviction||Indefinite period from date of 2nd conviction|
|3+ Offense||Indefinite period from date of 3rd conviction|
Regaining Eligibility After a Drug Conviction
A student regains eligibility the day after the period of ineligibility ends or when he successfully completes a qualified drug rehabilitation program that includes passing two unannounced drug tests given by such a program. Further drug convictions will again make him ineligible.
Students denied eligibility for an indefinite period can regain it, either after successfully completing a rehabilitation program (as described below, which includes passing two unannounced drug tests from such a program), or if a conviction is reversed, set aside, or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record. In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility. It is the student’s responsibility to certify with the Student Financial Services office that she has successfully completed the rehabilitation program.
Standards for a Qualified Drug Rehabilitation Program
A qualified drug rehabilitation program must include at least two unannounced drug tests and satisfy at least one of the following requirements:
- Be qualified to receive funds directly or indirectly from a federal, state, or local government program.
- Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company.
- Be administered or recognized by a federal, state, or local government agency or court.
Be administered or recognized by a federally or state-licensed hospital, health clinic, or medical doctor.Additional information regarding students with criminal convictions can be located online through Federal Student Aid.