Federal, state, and university regulations require that St. Edward's University review the academic progress of students who apply for and/or receive grants, university scholarships, loans, or work-study. Student Financial Services determines if a student is making Satisfactory Academic Progress toward earning their degree by reviewing grades and pace of completion at the close of each academic year (defined as summer, fall, and spring). Students who fail to meet one or more of the requirements are provided an opportunity to appeal.
Cumulative GPA Requirements
|University Scholarships||Annual Cumulative GPA|
|Admission Scholar Award||at least 2.5|
|Sorin||at least 2.5|
|Phi Theta Kappa||at least 2.5|
|Transfer Opportunity Grant||at least 2.5|
|Hilltopper Award||at least 2.5|
|Trustee’s Merit Scholarship||at least 2.5|
|Moreau||at least 3.0|
|Holy Cross||at least 3.0|
|Grants||Annual Cumulative GPA|
|Topper Grant||at least 2.0|
|University Grants||at least 2.0|
|Federal Grants||at least 2.0|
|State Grants||at least 2.5|
|Loans||Annual Cumulative GPA|
|Federal Direct Loan||at least 2.0|
|Texas College Access Loan||at least 2.0|
|Texas B-On-Time Loan||at least 2.5|
Completion Rate Percentage
As part of Satisfactory Academic Progress requirements, students must also successfully complete 75% of their St. Edward's cumulative attempted coursework. This is calculated by dividing the total number of credit hours that a student has successfully completed by the total number of credit hours the student has attempted.
All St. Edward's coursework is counted toward attempted hours–including coursework taken when the student didn't receive financial aid, when the student was in a different major, degree, or program, whether the coursework represents remedial (basic skills), incomplete coursework, or repeated coursework.
Incomplete, Fail, Withdrawal (Drop) or Withdrawal due to Absences is not considered successful completion.
Courses graded solely on a Pass/No Pass basis are included when measuring academic progress.
Annual Earned Credit Hours
Full-time undergraduates receiving funding through state or university aid programs must earn at least 24 credit hours per academic year.
Maximum Timeframe for Program Completion
As part of the Satisfactory Academic Progress requirements, financial aid recipients must complete their degree program within a specific time frame. The maximum timeframe for completing a degree program is 150% of the published program length. For undergraduate degree programs, the maximum timeframe is 180 hours (120 hour degree plan x 150% = 180 hours). Graduate programs vary based on the individual program credit hour requirements. Refer to the bulletin which corresponds to your year of entry for your specific degree requirements. Enrolled students can also look up their degree requirements on Degree Works.
Students who have not met the academic requirements for continuation may appeal the loss of their Merit scholarship, Institutional Grant, and/or Federal aid to the Student Financial Services Office. Students wishing to appeal the loss of their aid will be notified via their St. Edward’s email account with appeal instructions and deadline dates. The appeal must be submitted to the Student Financial Service office no later than June 15 of the prior academic period. Under unusual circumstances, a late appeal will be considered. Students will receive a response within two weeks from the date the appeal is reviewed. Please note that merely filing a SAP appeal does NOT guarantee continued eligibility for aid, as an appeal may be denied.
If you are offered tuition assistance from multiple sources, such as a St. Edward's merit scholarship, veteran's tuition assistance program, ROTC, etc., the combined total will not exceed your direct tuition. The St. Edward's merit scholarship will be reduced (or replaced) by other funding provided that is designated as tuition assistance.
For example: The Admissions Scholarship Committee awards a student $15,000 annual merit scholarship that is designated for tuition assistance (meaning that the award is intended to help directly reduce the cost of tuition). However, the student is also receiving designated tuition funds that cover all but $5,000 of the student's tuition. In this case, St. Edward's would reduce the student's merit scholarship from $15,000 to $5,000.
Annual Eligibility Renewal Requirements
To maintain eligibility for your university scholarship offered through St. Edward's Office of Admission, you must meet specific requirements annually as part of the Satisfactory Academic Progress guidelines for financial aid recipients.
|University Scholar Award||Annual Eligibility Requirements|
Holy Cross Scholar
Trustee’s Merit Scholarship
Maximum Years of Eligibility
Students entering as freshmen are eligible to receive their university scholar award for up to 4 years (8 semesters) of consecutive, full-time enrollment, as long as they meet the Satisfactory Academic Progress requirement described above.
Students entering as transfers are eligible to receive their university scholar award for up to 3 years (6 semesters) of consecutive, full-time enrollment, as long as they meet the Satisfactory Academic Progress requirement described above.
St. Edward's will reduce or revoke a university awarded scholarship or grant when the total of a student's gift awards (scholarships, grants, employer or VA tuition benefits, private scholarships, etc.) exceed tuition + technology fee + $4,500 for the academic year. The federal Pell grant is not included in the calculation of total gift awards.
Students who receive financial assistance and do not register for the number of hours their aid is based upon or drop below that number before the end of the semester may have their assistance offer revised. This revision may include the revocation of any and all grant funds and the return of student loan funds to the lender. Additionally, such students may lose future eligibility for financial assistance depending upon the number of classes they drop.
According to institutional policy as well as state and federal regulations, if a student who receives financial assistance completely withdraws from the university: