At St. Edward's University, individual student supervisors play a key role in the hiring of student employees. Student supervisors have the ability to post student positions, generate student hiring paperwork and approve student timesheets. Below is information to help assist student supervisors when hiring a student employee.
Policies: General information regarding the policies specific to students employed by St. Edward's can be found in the student employment and general employment policies. In addition to the information and policies stated in the Employee Handbook, student employees of St. Edward's have specific policies pertaining to their employment. Any discrepancy between information found between the Employee Handbook and the policies outlined for student employees is resolved in favor of the student employment policies.
All student positions are posted through Hilltop Careers. Within Hilltop Careers, a student supervisor will be able to post a student position, edit a position, close a position or re-post a student position.
If you are a student supervisor and do not have access to Hilltop Careers, please have your immediate supervisor complete the Request for Student Supervisor Access form through myHilltop.
Hilltop Careers will allow Student Supervisors to re-open/re-post a position that is currently closed or inactive.
To verify a student is eligible to work on campus and complete the student hiring process, student supervisors will need to complete the steps below:
Verification of Student Eligibility to Work On-Campus:
Complete the Hiring Process:
Supervisors will need to use the instruction sheet to complete the process below.
Students will complete any additional paper forms that are generated from the verification of eligibility process and submit all forms to Human Resources. International Students must complete hiring forms at the Payroll Office
An electronic hiring form will open and you will need use the instruction sheet that was generated from the verification of student eligibility to work on-campus.
To ensure payment for time worked, student supervisors should review student timesheets on a bi-monthly basis and verify that the information reported is accurate. Student Supervisors can follow the timesheet tutorial video for more information on reviewing and approving student timesheets.
Student wages are paid according to the following payroll schedule:
2016-2017 Payroll Calendar
|August 16 - 31||September 15|
|September 1 - 15||September 30|
|September 16 - 30||October 14|
|October 1 - 15||October 31|
|October 16 - 31||November 15|
|November 1 - 15||November 30|
|November 16 - 30||December 15|
|December 1 - 15||December 23|
|December 16 - 31||January 13|
|January 1 - 15||January 31|
|January 16 - 31||February 15|
|February 1 - 15||February 28|
|February 16 - 28||March 15|
|March 1 - 15||March 31|