Forms and Templates

Below are Forms and Templates to assist with your IRB submission.

If you are unsure about what forms you need, please visit our Step-By-Step Guide For Researchers which provides detail about the purpose of each required form. 

We highly recommend the use of the templates provided, if at all possible. Keep in mind that submitting the appropriate materials will make the review process more efficient and help to avoid a delay in your approval.

Questions? Contact IRB@stedwards.edu.

IRB Online Submission Portal 
Use this portal to begin the approval process once all of your proposal forms are in order.

IRB Application & Request Forms

IRB Application for Expedited or Full Board Review (.docx) This form is required for proposals with a minimal to greater risk to participants. Please use this form if your research involves any of the following:

  • plans to collect and/or retain private or personal information from participants
  • plans to collect audio-visual recordings of participants
  • plans to publish or present findings outside of SEU
  • involvement of sensitive populations (such as children, pregnant women, incarcerated persons, those with cognitive challenges, etc.)
  • distressing subject matter, beyond what participants might experience in an average day

The researcher will need to provide extensive details about the project. Note that several additional documents will be required during the submission process.

IRB Request for Exemption (.docx) Use this form to request Exempt Review for your project. It must meet one of the eight federally designated Exemption types. Note that additional documents are required, such as your research instrument and CITI certificate(s).

IRB Request for Exemption of Classroom Projects (.docx). This form is for faculty members intending to assign human participant research projects in class. Please review this document first: Classroom Projects Guidance for Faculty (.pdf)

IRB Unanticipated Problem Reporting (.pdf). Any unanticipated problems involving Risk/Harm to Subjects or Others must be reported to IRB@stedwards.edu in writing via this form within 5 business days of the occurrence.

IRB Request for Revision or Continuing Review (.docx) Use this form to request revisions to an already-approved study. Or, if an approved study will extend beyond one year, use this form to request permission to continue. If a continuation is needed, the researcher must submit this form at least 14 days in advance of the study end date.

IRB Request for Revision of Personnel (.docx) (Previously approved projects only.) This form may be submitted when a change in personnel is the only update to an already-approved study. CITI certificates for new personnel must be included as additional attachments. 

IRB Study Closure (.docx) For IRB-approved projects—Expedited or Full Board Review—that have been approved beyond the one year expiration date. The principal investigator must submit this form when the study ends.

IRB Request for Approval by Reciprocity (.docx). If you are an SEU Investigator/Researcher and your project has IRB approval from another institution, you can apply for IRB Approval by Reciprocity. If you are a researcher from another institution, you must have an SEU Co-Investigator before approval will be granted. Along with this form, please also submit to IRB@stedwards.edu:

  • CITI training certificate(s) from all PIs [and faculty advisors, if applicable]
  • the original application to the IRB of Record
  • the approval letter from the IRB of Record
  • any consent/assent forms
  • copies of all measures that will be administered
  • all recruitment documents

Non-SEU Investigator / IRB Request to Recruit SEU Students - If you are a non-SEU Investigator/Researcher, please use this form to request permission to recruit St. Edward's University participants for your research project.

Additional Samples and Logos

Please determine which samples below are necessary for your project, and edit as needed to reflect your project details.

Letter of Invitation to Participate in Online Survey (.docx)

Letter of Invitation to Participate in Written Survey (.docx)

Consent Form for Adults (.docx)

Assent Form for Minors (.docx)

Consent Form for Guardian of a Minor (.docx)

Consent Form for Students in a Classroom Project (.docx)

Release of Audio-Visual Recordings (.docx)

St. Edward's Logos (webpage)

Additional Resources

IRB Submission Checklist The researcher can use this checklist to ensure materials are complete and ready for submission.